SayPro

Process: Upload and Review of Updated Business Continuity Plans

Objective

To ensure all SayPro departments upload their updated Business Continuity Plans (BCPs) timely and that these plans are reviewed for accuracy, completeness, and alignment with SayPro’s strategic continuity goals.

Process Overview

1. Plan Preparation by Departments
   • Each department reviews and updates its Business Continuity Plan based on recent risks, operational changes, and lessons learned from drills or incidents.
   • Updates must reflect changes in personnel, technology, processes, and external factors impacting continuity.
2. Upload Procedure
   • Departments must upload their updated BCP documents to the designated SayPro Business Continuity Management (BCM) platform or shared secure drive by the specified deadline.
   • Files should be clearly named using the format:
     DepartmentName_BCP_Update_Q2_2025.pdf (e.g., Marketing_BCP_Update_Q2_2025.pdf)
3. Submission Confirmation
   • Upon successful upload, departments must notify the SayPro Strategic Planning Office via email or the BCM platform’s notification system.
   • The confirmation should include the date of upload and any notable changes made.
4. Review Process
   • The SayPro Strategic Planning Office and BCM Committee will review all uploaded plans within 7 working days of submission deadline.
   • Reviews focus on completeness, accuracy, adherence to SayPro’s continuity standards, and alignment with strategic, operational, and safety objectives.
   • Feedback will be provided to departments if revisions or clarifications are needed.
5. Approval and Finalization
   • Once plans meet all requirements, the Strategic Planning Office will formally approve the BCPs and communicate approval status to respective departments.
   • Approved plans will be archived securely in the BCM system for reference during continuity activations or audits.
6. Ongoing Maintenance
   • Departments are responsible for continuous review and ad-hoc updates to their BCPs throughout the quarter as necessary.
   • Any interim updates must be uploaded and notified promptly to the Strategic Planning Office.

Timeline

Contact

For questions or assistance with the upload or review process, contact:
SayPro Strategic Planning Office
Email: strategicplanning@saypro.org
Phone: +[Insert Contact Number]