• SayPro Develop a nationwide plan for the auditions in collaboration with the SCRR team, identifying key cities and towns for auditions.

Objectives & Scope

The nationwide audition tour aims to:

• Identify and recruit top talent across diverse regions.
• Provide fair and accessible audition opportunities.
• Ensure a smooth, well-organized process for all participants.

2. Key Cities & Towns Selection

Selection Criteria:

• High population centers with artistic talent.
• Geographical diversity to include urban and rural areas.
• Accessibility via transportation and local support.
• Venue availability and cost-effectiveness.

Proposed Cities & Towns:

Region	Major City	Secondary Towns
North	Johannesburg	Polokwane, Rustenburg
South	Cape Town	Stellenbosch, George
East	Durban	Pietermaritzburg, Richards Bay
West	Port Elizabeth	East London, Mthatha
Central	Bloemfontein	Kimberley, Welkom

3. Scheduling & Venue Booking

Proposed Timeline:

• Tour Duration: 3 Months
• Auditions per City: 2–3 Days
• Travel Gaps: 2 Days Between Each City
• Final Selection: Held in a central location after the tour

Venue Selection Criteria:

• Indoor locations (community centers, theaters, university halls).
• Facilities for seating, lighting, sound, and waiting areas.
• Nearby accommodation and transport options.

Example Schedule:

Date	City	Venue
April 5-7	Johannesburg	Soweto Theatre
April 10-12	Polokwane	Peter Mokaba Stadium Hall
April 15-17	Durban	Playhouse Company Theatre
April 20-22	Pietermaritzburg	City Hall

4. Marketing & Outreach Strategy

Target Audience:

• Youth & adults passionate about performing arts.
• Schools, community arts programs, independent artists.

Marketing Channels:

• Social Media: Facebook, Instagram, Twitter (Paid Ads + Organic)
• Radio & TV: Partner with local stations for promotions
• Print Media: Flyers, posters in schools & community centers
• Online Registration: Google Forms or a simple website

Example Promo Materials:

• Flyers/Posters: Include date, location, registration details.
• Social Media Strategy: Daily countdown posts, behind-the-scenes previews.

5. Logistics & On-Site Execution

Core Team Roles:

Role	Responsibility
Tour Manager	Oversees entire event and logistics
Venue Coordinator	Manages setup, sound, and seating
Registration Staff	Handles participant check-ins
Judges	Evaluate talent based on set criteria
Technical Support	Manages audio, lighting, and equipment

Budget Breakdown (Estimate per City):

Expense	Cost (Estimate)
Venue Rental	$2,000 – $5,000
Marketing (Ads, Printing)	$1,500
Travel & Accommodation	$3,000
Staff & Judges Fees	$5,000
Miscellaneous	$1,500
Total Per City	~$13,000-$16,000

6. Post-Audition Data Handling & Follow-Up

Participant Tracking System:

• Create an Excel/Google Sheets document to log:
  • Name, Age, Contact Details
  • Performance Notes & Judges’ Scores
  • Status (Selected, Callback, Not Selected)

Results Announcement:

• Shortlisted candidates receive an email or SMS notification.
• Public announcement on social media & website.

 SayPro logistics related to audition locations, travel arrangements, and accommodation are properly planned and executed.

Venue Selection & Setup

Criteria for Venue Selection

• Centrally located within the city/town for easy access.
• Adequate space for auditions, waiting areas, and equipment setup.
• Proper sound, lighting, and ventilation.
• Availability of power supply and backup in case of outages.
• Nearby restroom and refreshment facilities.

Venue Booking & Setup Plan

City	Venue	Capacity	Setup Requirements	Backup Venue
Johannesburg	Soweto Theatre	300+	Sound system, seating, registration booth	Community Hall
Durban	Playhouse Company	250+	Lighting, microphones, backstage area	City Hall
Cape Town	Artscape Theatre	350+	Green rooms, soundproofing	Alternative Studio
Bloemfontein	Civic Theatre	200+	Staging, props, chairs	University Hall

Venue Setup & Equipment Needs

• Registration Booth – Tables, chairs, sign-in sheets, name tags.
• Audition Stage – Microphones, speakers, lighting setup.
• Judging Panel Area – Chairs, tables, scoring sheets, water.
• Waiting Area – Seating for at least 50 participants at a time.
• Backup Equipment – Extra microphones, speakers, extension cords.

2. Travel Arrangements

Transportation for Crew & Judges

• Mode of Transport: Flights for long distances, rental vans/buses for shorter routes.
• Transport Partners: Consider local rental companies for cost-effective solutions.
• Schedule:
  • Depart 2 days before the audition date.
  • Return 1 day after the audition completion.

From	To	Transport Type	Travel Time
Johannesburg	Durban	Flight	1 hr
Durban	Cape Town	Flight	2 hrs
Cape Town	Bloemfontein	Rental Van	8 hrs
Bloemfontein	Polokwane	Rental Van	6 hrs

• Backup Transport Plan: Reserve extra rental vehicles for emergencies.

Transportation for Equipment

• Dedicated logistics partner for moving sound systems, banners, and stage props.
• Secure storage at each venue before the event.
• Checklist to ensure all items are transported safely.

3. Accommodation Arrangements

Hotel & Lodging Plan

• Hotels booked near audition venues for easy access.
• Mid-range hotels with breakfast and meeting facilities.
• Shared accommodation for support staff to reduce costs.

City	Hotel Name	Distance from Venue	Nights Booked
Johannesburg	Hilton Sandton	5 km	3 nights
Durban	Southern Sun Elangeni	3 km	3 nights
Cape Town	Taj Cape Town	4 km	3 nights
Bloemfontein	Protea Hotel	2 km	3 nights

• Backup Accommodation: Airbnb options for last-minute changes.

4. Catering & Meals

• Breakfast & Dinner at Hotel – Included in accommodation.
• Lunch & Snacks – Provided at venue (light meals, coffee, water).
• Dietary Considerations – Ensure options for vegetarian, halal, and allergy-sensitive meals.

5. Emergency & Contingency Plan

• Medical Kit & First Aid at every venue.
• Security Personnel assigned at each location.
• Emergency Contacts List for all team members and local authorities.

SayPro key criteria for selecting audition cities, considering population size, cultural diversity, and accessibility.

Population Size & Talent Pool

• High Population Density: Cities with larger populations provide a bigger talent pool.
• Youth Demographics: Areas with a high concentration of young people (15–35 years old) increase participation.
• Previous Success & Industry Presence: Locations with a strong history of producing talent in music, dance, or acting.

✅ Example Cities: Johannesburg, Cape Town, Durban (large cities with a vast talent pool).
✅ Secondary Cities: Bloemfontein, Polokwane (smaller but still active in the arts).

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2. Cultural Diversity & Artistic Influence

• Rich Cultural Scene: Cities with established performing arts, music, and theater industries.
• Ethnic & Artistic Diversity: Locations where different cultures contribute unique artistic influences.
• Community Support: Strong local participation in arts, music, and theater programs.

✅ Example Cities: Durban (strong Indian and Zulu cultural influences), Cape Town (multicultural arts hub).

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3. Accessibility & Infrastructure

• Transportation Options: Availability of major airports, highways, and public transport.
• Venue Accessibility: Easy access for participants from nearby towns and regions.
• Proximity to Media & Promotion Outlets: Cities with local media (radio, newspapers, social media influencers).

✅ Example Cities: Johannesburg (major transport hub), Port Elizabeth (coastal access), Bloemfontein (central location).

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4. Economic Viability & Cost Efficiency

• Cost-Effective Venue Rentals: Balancing affordability with quality.
• Affordable Accommodation & Transport: Lower logistics costs without compromising comfort.
• Sponsor & Partnership Opportunities: Cities with businesses and organizations willing to collaborate.

✅ Example Cities: Polokwane, East London (lower costs than major metros).

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5. Geographic Distribution & National Reach

• Regional Representation: Ensuring nationwide inclusivity.
• Urban & Rural Balance: Mixing metropolitan cities with smaller towns to reach hidden talent.
• Tour Flow & Efficiency: Minimizing long-distance travel between locations.

✅ Balanced Tour Example:

• Northern Hub: Johannesburg
• Southern Hub: Cape Town
• Eastern Hub: Durban
• Central Hub: Bloemfontein
• Western Hub: Port Elizabeth

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Final City Selection Approach

1️⃣ Identify 5–7 primary cities based on population, diversity, and infrastructure.
2️⃣ Select 3–5 secondary towns to extend reach.
3️⃣ Balance cost and accessibility for an efficient, high-impact tour.