SayPro Monthly January SCMR-13 SayPro Monthly Selection: Choose items that reflect brand values (e.g., branded mugs, tote bags) by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

Document Code: SCMR-13
Department: SayPro Marketing Royalty (SCMR)
Issued By: SayPro Brand Material Office
Effective Date: [Insert Date]
Version: 1.0

1. Purpose

This document serves as a guideline for employees responsible for tracking, ordering, and replenishing branded materials under the SayPro Marketing Royalty (SCMR) system. It ensures proper stock management, aligns with brand values, and prevents shortages or overstocking of promotional and office-related branded items.

2. Required Documents from Employees

Employees involved in inventory tracking must submit the following documents:

A. Monthly Inventory Tracker Report (SCMR-13 Form)

• Details stock levels of branded materials (e.g., mugs, tote bags, pens, notebooks, etc.).
• Includes reorder recommendations based on minimum stock thresholds.
• Must be reviewed and approved by the SayPro Brand Material Office before new orders are placed.

B. SayPro Monthly Selection Approval Form

• Employees must submit a selection of branded materials for the upcoming month.
• The selection must reflect SayPro’s brand values and marketing priorities.
• Approval is required from the SayPro Marketing Royalty (SCMR) team.

C. Purchase Request Form (If Replenishment is Needed)

• Used to formally request replenishment of low-stock items.
• Must include:
  • Quantity required
  • Justification for restocking
  • Estimated budget allocation
• Requires approval from SayPro’s Finance and Procurement teams.

D. Inventory Adjustment Report (For Damaged or Lost Items)

• If branded materials are lost, damaged, or used for an event, employees must submit an adjustment report.
• Justification and proof (e.g., event photos, damage reports) must be included.
• Must be approved by the SayPro Brand Material Office before updates are made in the inventory system.

E. SayPro Event Utilization Log (If Materials Are Distributed at Events)

• Details the distribution of branded materials at SayPro-sponsored events.
• Includes event details, materials used, and attendee engagement reports.
• Must be submitted within five working days after the event.

3. Submission Process

1. Employees responsible for inventory tracking must complete and submit the required forms by the 5th of each month.
2. The SayPro Brand Material Office reviews and verifies the reports.
3. If replenishment is required, the Finance and Procurement team processes the purchase request.
4. Finalized inventory records are updated in the SayPro Inventory Management System.

4. Compliance & Accountability

• Failure to submit reports on time may result in delays in replenishment and affect marketing operations.
• Employees are responsible for maintaining accuracy in reporting stock levels and must report discrepancies immediately.
• Any misuse or unauthorized distribution of branded materials must be reported and investigated.

5. Contact Information

For questions or assistance, employees can contact:
📧 SayPro Brand Material Office – [Insert Email]
📞 SayPro Marketing Royalty Team – [Insert Phone]