1. Course Preparation & Finalization

• Review and finalize course materials, ensuring alignment with QCTO requirements.
• Format documents according to QCTO submission guidelines.
• Gather all necessary supporting documents (qualification frameworks, assessments, facilitator guides, etc.).

2. Submission of Courses to QCTO

• Submit the final course materials and documentation to QCTO for accreditation review.
• Ensure that all forms and checklists required by QCTO are correctly completed and included.
• Track submission status and confirm receipt with QCTO.

3. Compliance & Quality Assurance

• Conduct an internal compliance check to ensure the courses meet QCTO standards.
• Address any gaps or missing elements before submission.
• Implement necessary corrections based on pre-submission evaluations.

4. Follow-Up & Communication

• Maintain communication with QCTO to monitor the progress of accreditation.
• Respond to any queries or requests for additional documentation.
• Keep stakeholders informed about submission status and expected feedback timelines.

5. Reporting & Documentation

• Document the submission process for record-keeping and future reference.
• Prepare a report summarizing the courses submitted, status updates, and next steps.
• Submit the SayPro Monthly April QCTO New Course Upload Report to relevant stakeholders.