SayPro Documents Required from Employees

1. Meeting Invitation List
   • A comprehensive list of all stakeholders invited to participate.
   • Must include names, roles, and contact details (email/phone).
2. Attendance Register
   • A signed attendance record for all meetings held under the initiative.
   • Should include date, time, and participant signatures or acknowledgments.
3. Meeting Minutes
   • Detailed notes covering key discussions, decisions, and action items.
   • Must be reviewed and approved by the meeting chairperson.
4. Progress Reports
   • Status updates on assigned tasks and deliverables.
   • Submitted by responsible employees or teams.
5. Financial Expenditure Summary
   • Breakdown of costs related to the initiative, if applicable.
   • Must include receipts or justifications for expenses.
6. Action Plan & Follow-up Report
   • List of action items assigned during meetings.
   • Updates on the completion status of each task.
7. Feedback Forms
   • Employee and stakeholder feedback on the initiative’s effectiveness.
   • Suggestions for improvement.
8. Compliance and Regulatory Documents
   • Any permits, approvals, or compliance reports required for the initiative.

Submission Guidelines

• Deadline: [Specify deadline]
• Submission Format: PDF/Word/Excel (as applicable)
• Submission Method: Email to [Specify Contact] or upload to [Specify Platform]
• Responsible Department: [Specify Department]