Events & Calendar Plan
SayProRoyal-14: Technology and Innovation Committee
Greeting: Kgotso a ebe le lena – Peace be upon you all.
Welcome to the official event and activity calendar for the SayProRoyal-14 Committee. This roadmap outlines key engagements, innovation events, capacity-building programs, and strategic milestones for the upcoming year.
Annual Calendar Overview (2025)
| Month | Event Title | Type | Description |
|---|---|---|---|
| January | Tech Vision 2025 Strategy Retreat | Planning & Strategy | Annual strategic planning retreat for setting innovation goals and reviewing digital transformation plans. |
| February | Digital Transformation Indaba | Conference | A high-level roundtable with partners on advancing SayPro’s digital infrastructure and tools. |
| March | SayProRoyal AI & Future Skills Bootcamp | Youth Training | A 5-day bootcamp introducing AI, coding, robotics, and tech entrepreneurship to young innovators. |
| April | CyberSecure Africa Webinar Series | Online Training | Monthly webinars on cybersecurity, data protection, and digital hygiene. |
| May | TechWomen Africa Launch | Empowerment Program | Launch of a program for empowering women in STEM and digital leadership in partnership with tech firms. |
| June | Innovation Fund Pitch Day | Start-up & Innovation | Final pitch event for youth startups applying to the SayPro Innovation Fund. Top winners receive funding & mentorship. |
| July | Rural Tech Inclusion Drive – Limpopo | Community Outreach | Digital literacy, device donation, and tech training in rural areas, starting in Limpopo province. |
| August | National e-Governance Hackathon | Competition | A hackathon to develop public service tech tools like e-health systems, education portals, and digital ID apps. |
| September | Smart Village Prototype Expo | Showcase | Exhibition of community innovation prototypes such as solar Wi-Fi hubs, smart farming apps, and mobile clinics. |
| October | SayPro Digital Summit | Flagship Conference | Global innovation summit bringing together startups, governments, academia, and tech partners to discuss trends. |
| November | Tech Policy & Ethics Forum | Dialogue | Roundtable on AI governance, digital ethics, youth privacy rights, and African innovation policies. |
| December | Year-End Review & Innovation Awards | Celebration | Annual celebration and awards ceremony recognizing outstanding tech contributors within SayPro. |
Recurring Monthly Activities
| Event | Description |
|---|---|
| TechTuesday Webinars | Weekly thought leadership sessions on trending tech topics. |
| Innovation Committee Meetings | Held on the 1st Wednesday of each month to track progress and decisions. |
| Developer Clinics | Monthly technical support sessions for youth coding and mobile app development. |
| Partner Engagement Fridays | Bi-weekly partner roundtables for collaboration, funding, and joint ventures. |
Quarterly Focus Themes
| Quarter | Theme | Activities |
|---|---|---|
| Q1 | Digital Strategy & Infrastructure | Vision Retreat, Indaba, Capacity Planning |
| Q2 | Youth, Skills & Innovation | Bootcamps, TechWomen, Innovation Fund |
| Q3 | Tech for Communities | Rural Drives, Hackathons, Smart Village Expo |
| Q4 | Policy, Ethics & Recognition | Forums, Summit, Awards Gala |
Signature SayProRoyal Events
- SayPro Digital Summit (October)
- Keynote speakers from Google, Microsoft, and African tech pioneers
- Panel discussions on youth tech, inclusion, AI, and innovation ecosystems
- Exhibition of SayPro tech programs and partner booths
- Innovation Fund Pitch Day (June)
- Startups pitch their solutions for funding and support
- Judged by a panel of tech investors, donors, and experts
- Winners get seed funding, incubation, and SayPro implementation pathways
- Rural Tech Inclusion Drive (July onward)
- Delivered in different provinces each year
- Combines hardware donations, mobile training labs, and access-to-tech campaigns
Tools and Platforms for Event Execution
- SayPro Events Portal (Custom-built calendar and RSVP system)
- Zoom/Webex + YouTube Live (for virtual & hybrid engagements)
- SayPro App (Push notifications, updates, and digital passes)
- Trello & Notion (Internal event tracking and planning)
- Google Calendar Sync (for team scheduling and reminders)
Event Success Metrics
- Event attendance & engagement rates
- Youth participation and feedback scores
- Partnerships formed and MOUs signed
- Solutions implemented or prototyped
- Digital skill certifications issued
📝 Next Steps
- Finalize 2025 Calendar approval with Royal Board
- Begin Q2 event logistics and registration portals
- Recruit youth volunteers for Tech Bootcamps and Rural Drives
- Publish public-facing calendar on SayPro website and mobile app
- Begin content creation for each flagship event campaign