1. Purpose of AI/GPT in SayProRoyal-14
To harness the power of AI and GPT to:
- Automate internal processes
- Enhance service delivery
- Support research and innovation
- Empower youth and communities through intelligent technologies
- Improve data-driven decision-making
- Enable inclusive, multilingual communication and content creation
2. Approved Use Cases for AI & GPT
✅ A. Innovation & Development
- Prototyping intelligent solutions (e.g. chatbots, smart apps)
- AI-powered analytics and insights for community needs
- Machine learning models for predictive service delivery
✅ B. Communication & Content Creation
- Automated report generation and summarization
- Proposal and grant writing support
- Speech, email, and script generation for SayPro officials
- Multilingual translation and content localization
✅ C. Education & Skills Development
- AI tutors for SayPro Digital Academy
- Interactive Q&A bots for learners
- GPT-driven content generation for training material
D. Administration & Efficiency
- Document drafting and formatting
- Data entry, cleaning, and visualization
- Internal policy document generation
- Email responses and scheduling assistance
3. Responsible Usage Guidelines
| Principle | Instruction |
|---|---|
| Transparency | Always disclose when content is generated by AI or GPT. |
| Human Oversight | All outputs must be reviewed and approved by a human before publishing. |
| Privacy & Data Protection | Never input sensitive personal data or confidential donor information. |
| Bias & Fairness | Regularly evaluate outputs for bias or exclusionary language. |
| Cultural Sensitivity | Ensure outputs align with SayPro’s values and local cultural context. |
4. Security and Data Governance
- Use only approved and secure AI platforms (e.g. OpenAI, Microsoft Azure AI, Google AI Studio)
- Protect API keys and platform credentials
- Ensure encryption of all AI-integrated systems
- Store AI training data securely and in compliance with data regulations (e.g. POPIA, GDPR)
5. Tools & Integrations Recommended
| Tool | Purpose |
|---|---|
| ChatGPT Enterprise | Advanced GPT functions, internal use |
| Microsoft Copilot | AI assistant integrated with Office 365 |
| Notion AI / Grammarly | Smart editing and content creation |
| SayPro AI Hub | (To be developed): Centralized AI access |
| Zapier with OpenAI | Workflow automation with AI input/output |
| SayPro Data Studio | AI-driven insights & dashboards |
6. Monitoring & Quality Assurance
- Quarterly audits of AI outputs and ethics compliance
- Committee-led GPT Ethics Review Team
- Community feedback loop for GPT-based public tools
- Performance tracking of AI impact on projects (KPI-linked)
7. GPT Prompt Engineering Standards
Examples of Prompts for SayProRoyal-14 Members:
plaintextCopyEdit“Draft a funding proposal summary for an AI-powered youth training program focused on data science in Southern Africa.”
plaintextCopyEdit“Summarize key trends in African innovation ecosystems for a 5-minute board presentation.”
plaintextCopyEdit“Create an outline for a policy document on ethical AI usage for SayPro’s rural outreach initiatives.”
Prompt Writing Tips:
- Be specific with the outcome (report, summary, email, code)
- Indicate the tone (professional, formal, conversational)
- Provide context (who it’s for, what it will be used for)
- Use follow-up prompts to refine (e.g. “Make it shorter”, “Translate to Sesotho”)
8. AI Projects Under SayProRoyal-14
- SayProGPT for Youth – Mobile assistant to answer questions, guide job seekers, and teach digital skills
- SayProBoardBot – GPT bot trained on SayPro policies and minutes to assist board members
- SayPro AutoWriter – AI-powered tool to help officers draft reports, proposals, and social content
- SayProVoice AI – Speech-to-text + multilingual translation for live community events
- SayProImpact AI – Predictive analytics dashboard to forecast program outcomes
9. Prohibited Uses of AI/GPT
- Deepfakes or impersonation of SayPro leadership
- Disinformation or fake content generation
- Use of AI to manipulate community members or external stakeholders
- Mass unsolicited messaging/spam
- Any activity violating SayPro’s mission, ethics, or laws
10. AI Ethics & Policy Framework Alignment
SayProRoyal-14 follows ethical guidelines from:
- SayPro Digital Transformation Policy
- African Union’s Data Policy Framework
- OECD AI Principles
- UNESCO Recommendations on the Ethics of Artificial Intelligence
- SayPro’s Youth and Community Protection Guidelines