AI and GPT Instructions for SayProRoyal-4 SayPro Royal Board Ethics and Compliance Committee

Written by

Neftaly Malatjie

SayPro Human Capital Works

SayPro Table of Contents

SayProRoyal-4: AI and GPT Usage Instructions

SayPro Royal Board Ethics and Compliance Committee

1. Purpose of AI and GPT Usage

AI tools such as GPT (Generative Pre-trained Transformers) may be used by the SayProRoyal-4 Committee to:

Assist with ethics policy writing and compliance documentation.
Generate reports, summaries, and case briefs from complex legal and governance materials.
Support risk assessments, case investigations, and benchmarking analysis.
Improve committee communication and stakeholder engagement (e.g., drafting notices or memos).

2. Ethical and Responsible Use

All Committee members and support staff must follow the principles below when using AI:

Confidentiality: Do not input sensitive or personally identifiable information (PII) into AI systems.
Accuracy: Always fact-check AI outputs and verify all generated content against credible, official sources.
Transparency: Clearly state when content has been generated or co-created with AI tools.
Bias Awareness: Monitor and avoid any form of bias or discriminatory output generated by AI systems.
Accountability: Human oversight is mandatory. AI suggestions must not replace human decision-making.

3. Acceptable Use Cases

Approved uses of GPT and AI tools include:

Drafting standard ethics policies, codes of conduct, and committee charters.
Generating training material on ethics and compliance.
Summarizing large volumes of legal or regulatory text.
Creating templates for incident reports, whistleblower logs, or conflict of interest declarations.
Providing communication support (e.g., press releases, email drafts, meeting agendas).

4. Prohibited Use Cases

AI must NOT be used for:

Making final decisions in investigations or disciplinary actions.
Drafting legally binding documents or contracts without expert legal review.
Fabricating evidence or documents.
Inputting confidential investigation data or case files.
Conducting surveillance, monitoring, or profiling individuals.

5. AI Tools Authorized

Only approved AI platforms (e.g., OpenAI’s ChatGPT, SayPro-approved compliance tools) may be used. Free or unsecured tools are prohibited without prior written authorization.

6. Training and Awareness

All members must undergo periodic training on:

Responsible AI usage
Data privacy and security
Bias mitigation
AI prompt engineering for ethical governance

7. Logging and Monitoring

All usage of AI tools for official committee work must be logged with:

Purpose of use
Date and time
Output summary
Responsible member

These logs will be reviewed quarterly for compliance and audit purposes.

8. AI Escalation Protocol

If AI generates:

Harmful or discriminatory content
Inaccurate legal guidance
Inappropriate language

→ Report the instance immediately to the Legal & Regulatory Lead and document it for system review and vendor escalation if needed.

9. AI and GPT Integration in Ethics Investigations

AI may assist in:

Identifying trends in ethical complaints
Detecting potential conflicts in large datasets
Recommending procedural steps (with final approval by human investigators)

It must not:

Determine guilt or innocence
Conduct interviews or interrogations
Be the sole source of evidence

10. Review and Updates

These instructions must be reviewed annually or after any major AI policy change, and adjusted based on:

New regulations
Technological advances
SayPro internal governance needs