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SayPro Supplier Proposal Evaluation Template: A document for comparing multiple supplier proposals based on key criteria.

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

SayPro Supplier Proposal Evaluation Template

Objective:
This template is designed to help SayPro evaluate and compare multiple supplier proposals based on key criteria. The goal is to make an informed decision by assessing each proposal in a structured and transparent manner, ensuring that the best option is selected based on factors such as price, quality, delivery, and service.


1. General Supplier Information

CriteriaSupplier 1Supplier 2Supplier 3Supplier 4
Supplier Name[Supplier Name][Supplier Name][Supplier Name][Supplier Name]
Contact Person[Name & Position][Name & Position][Name & Position][Name & Position]
Proposal Submission Date[Date][Date][Date][Date]
Proposal Valid Until[Date][Date][Date][Date]
Company Profile & Experience[Short Description][Short Description][Short Description][Short Description]

2. Pricing and Cost Comparison

CriteriaSupplier 1Supplier 2Supplier 3Supplier 4
Unit Price[Price][Price][Price][Price]
Total Cost (if applicable)[Total][Total][Total][Total]
Discounts Applied[Discount][Discount][Discount][Discount]
Additional Costs[Any Extra Costs][Any Extra Costs][Any Extra Costs][Any Extra Costs]
Payment Terms[Terms][Terms][Terms][Terms]
Total Cost Evaluation[Evaluation of price and payment terms][Evaluation of price and payment terms][Evaluation of price and payment terms][Evaluation of price and payment terms]

3. Quality and Product Specifications

CriteriaSupplier 1Supplier 2Supplier 3Supplier 4
Product Quality[Rating/Description][Rating/Description][Rating/Description][Rating/Description]
Compliance with Specifications[Yes/No][Yes/No][Yes/No][Yes/No]
Certifications[List of Certs][List of Certs][List of Certs][List of Certs]
Warranty and Guarantee[Details][Details][Details][Details]
Product Testing & Inspection[Details][Details][Details][Details]

4. Delivery and Lead Time

CriteriaSupplier 1Supplier 2Supplier 3Supplier 4
Lead Time[Lead Time][Lead Time][Lead Time][Lead Time]
On-time Delivery History[Record/Rating][Record/Rating][Record/Rating][Record/Rating]
Shipping and Delivery Terms[Terms][Terms][Terms][Terms]
Flexibility in Meeting Demand[Rating/Description][Rating/Description][Rating/Description][Rating/Description]

5. Customer Service and Support

CriteriaSupplier 1Supplier 2Supplier 3Supplier 4
Customer Support Availability[24/7, Business Hours][24/7, Business Hours][24/7, Business Hours][24/7, Business Hours]
Response Time[Time][Time][Time][Time]
Technical Support[Details][Details][Details][Details]
Training and Onboarding[Yes/No, Details][Yes/No, Details][Yes/No, Details][Yes/No, Details]
Return/Refund Policy[Details][Details][Details][Details]

6. Supplier Stability and Reputation

CriteriaSupplier 1Supplier 2Supplier 3Supplier 4
Financial Stability[Rating/Details][Rating/Details][Rating/Details][Rating/Details]
Reputation in Market[Rating/Details][Rating/Details][Rating/Details][Rating/Details]
Previous Client References[Yes/No, Details][Yes/No, Details][Yes/No, Details][Yes/No, Details]
History of Contract Compliance[Rating/Details][Rating/Details][Rating/Details][Rating/Details]

7. Risk Assessment

CriteriaSupplier 1Supplier 2Supplier 3Supplier 4
Risk Management Practices[Details][Details][Details][Details]
Supply Chain Vulnerabilities[Rating/Details][Rating/Details][Rating/Details][Rating/Details]
Disaster Recovery/Contingency Plans[Yes/No, Details][Yes/No, Details][Yes/No, Details][Yes/No, Details]

8. Total Evaluation Summary

CriteriaSupplier 1Supplier 2Supplier 3Supplier 4
Overall Score/Rating[Score][Score][Score][Score]
Strengths[Key Strengths][Key Strengths][Key Strengths][Key Strengths]
Weaknesses[Key Weaknesses][Key Weaknesses][Key Weaknesses][Key Weaknesses]
Final Recommendation[Recommended Supplier][Recommended Supplier][Recommended Supplier][Recommended Supplier]

9. Additional Notes

  • Additional Comments: [Any extra observations, special conditions, or further considerations regarding the suppliers]
  • Final Decision Date: [Date when the final supplier decision will be made]

Instructions for Use:

  1. Supplier Evaluation: Fill out each section with the relevant details from each supplier’s proposal.
  2. Comparison: Use the scores and evaluations to compare the suppliers across all key criteria.
  3. Final Decision: Based on the total evaluation, select the most suitable supplier that meets SayPro’s needs in terms of cost, quality, delivery, and service.

This Supplier Proposal Evaluation Template ensures a structured and comprehensive evaluation process for selecting the best supplier. It helps compare key factors, identify strengths and weaknesses, and provide clear insights into which supplier aligns best with SayPro’s goals.

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