SayPro Supplier Contract Template: A formal contract template used to finalize agreements with suppliers after negotiations.

SayPro Supplier Contract Template

This Agreement is made and entered into as of [Date], by and between:

• SayPro (“Buyer”), with its principal office located at [Address], and
• [Supplier Name] (“Supplier”), with its principal office located at [Supplier Address].

Together, the Buyer and Supplier may be referred to as “Parties” or individually as a “Party.”

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1. Scope of Agreement

1.1 Products/Services Provided:
The Supplier agrees to provide the following products/services (“Products/Services”) in accordance with the specifications outlined in Exhibit A (attached).

• [Describe the products or services supplied]

1.2 Quantity:
The Supplier agrees to provide the following quantities of Products/Services:

• [Specify quantities or service levels, e.g., 1,000 units per month]

1.3 Specifications:
The Products/Services provided by the Supplier must meet the quality and performance standards outlined in Exhibit B (attached).

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2. Pricing and Payment Terms

2.1 Price:
The total price for the Products/Services provided under this Agreement will be:

• [Specify total price or unit price]

2.2 Payment Terms:
Payment will be made according to the following terms:

• [Specify payment method, e.g., bank transfer, check, etc.]
• Payment due within [30/60/90] days from the invoice date.
• Late payments may incur a penalty of [percentage]% per month on overdue amounts.

2.3 Currency:
All payments shall be made in [Currency].

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3. Delivery and Lead Time

3.1 Delivery Terms:

• The Supplier agrees to deliver the Products to [Specify Delivery Location].
• Delivery will be completed as per the agreed schedule outlined in Exhibit C (attached).

3.2 Lead Time:
The Supplier agrees to deliver the Products within [X] days from the order date. If the Supplier is unable to meet the agreed delivery timeline, the Buyer must be notified immediately.

3.3 Shipping Costs:
The Supplier will bear all shipping costs unless otherwise specified in Exhibit D (attached).

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4. Quality Control and Inspection

4.1 Product Specifications:
The Supplier guarantees that all Products will conform to the specifications set forth in Exhibit B.

4.2 Inspection Rights:
The Buyer has the right to inspect the Products at any time during the production process and upon delivery. The Buyer may reject any Products that do not meet the agreed specifications or quality standards.

4.3 Defective Products:
The Supplier agrees to replace any defective Products at no cost to the Buyer within [X] days after receipt of the Products.

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5. Terms and Conditions

5.1 Term of Agreement:
This Agreement will commence on [Start Date] and will remain in effect until [End Date] unless terminated earlier in accordance with Section 6.

5.2 Termination:
Either Party may terminate this Agreement upon [X] days written notice if the other Party breaches any material term of this Agreement and fails to cure such breach within [X] days after receiving notice.

5.3 Force Majeure:
Neither Party shall be liable for any failure or delay in the performance of their obligations under this Agreement due to causes beyond their reasonable control, including but not limited to natural disasters, war, or government regulations.

5.4 Confidentiality:
Both Parties agree to keep any confidential information exchanged during the course of this Agreement private and not to disclose it to any third parties without prior written consent.

5.5 Governing Law:
This Agreement shall be governed by and construed in accordance with the laws of [State/Country].

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6. Indemnification and Liability

6.1 Indemnification:
The Supplier agrees to indemnify and hold the Buyer harmless from any claims, damages, or losses arising out of the Supplier’s breach of this Agreement or the Supplier’s negligence or willful misconduct.

6.2 Liability Limitation:
The Supplier’s liability under this Agreement shall not exceed the total amount paid by the Buyer to the Supplier for the Products/Services provided under this Agreement.

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7. Intellectual Property

7.1 Ownership of Intellectual Property:
All intellectual property related to the Products/Services, including patents, trademarks, copyrights, and trade secrets, shall remain the sole property of the Buyer unless otherwise specified in writing.

7.2 License for Use:
The Supplier grants the Buyer a non-exclusive, transferable, and worldwide license to use any intellectual property supplied as part of the Products/Services for the duration of the Agreement.

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8. Dispute Resolution

8.1 Negotiation:
In the event of a dispute, the Parties agree to first attempt to resolve the dispute through good-faith negotiations.

8.2 Mediation:
If the dispute cannot be resolved through negotiations, the Parties agree to submit to mediation before resorting to litigation.

8.3 Arbitration:
If mediation fails, any disputes arising under this Agreement shall be resolved through arbitration in accordance with the rules of [Arbitration Organization], and the decision of the arbitrator(s) shall be binding.

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9. Miscellaneous

9.1 Amendments:
This Agreement may be amended only by a written document signed by both Parties.

9.2 Assignment:
Neither Party may assign this Agreement without the prior written consent of the other Party, except that the Buyer may assign this Agreement without consent to any affiliate or successor entity.

9.3 Entire Agreement:
This Agreement, together with all attached Exhibits, constitutes the entire agreement between the Parties concerning the subject matter hereof and supersedes all prior discussions, negotiations, and agreements.

9.4 Severability:
If any provision of this Agreement is found to be invalid or unenforceable, the remaining provisions shall remain in full force and effect.

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Signatures

IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the date first above written.

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For SayPro (Buyer)
Name: ___________________________
Title: ___________________________
Signature: ________________________
Date: ___________________________

For [Supplier Name] (Supplier)
Name: ___________________________
Title: ___________________________
Signature: ________________________
Date: ___________________________

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Exhibits

• Exhibit A: Product/Service Specifications
• Exhibit B: Quality Standards and Compliance
• Exhibit C: Delivery Schedule
• Exhibit D: Shipping and Handling Terms

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Instructions for Use:

1. Fill in the necessary details in the placeholders (e.g., supplier name, contract dates, pricing terms, etc.).
2. Attach any relevant supporting documents such as product specifications, delivery schedules, and quality standards as Exhibits.
3. Both parties should review the contract carefully and sign the document to formalize the agreement.

This SayPro Supplier Contract Template ensures that both parties are clear on expectations and responsibilities, minimizing the risk of misunderstandings while fostering a smooth supplier relationship.