SayPro Human Capital WSP and ATR Management Procedure

Document Code: SayProP566
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: [Insert Date]
Next Review Date: [Insert Date, 6 months from today]

Policy Owner: SayPro Chief Human Capital Officer (SayProCHCR)

SayProP556-1 SayPro Human Capital WSP and ATR Management Procedure Purpose

SayProP55-1-1 This procedure outlines the processes for the preparation, submission, and monitoring of the Workplace Skills Plan (WSP) and Annual Training Report (ATR) in compliance with Sector Education and Training Authority (SETA) regulations and SayPro’s internal human capital development strategy

SayProP556-2 SayPro Human Capital WSP and ATR Management Procedure SayProP566 Scope

This procedure applies to:

• SayProP556-2-1 All SayPro Human Capital Officers, Royal Directors, and Deputy Chiefs
• SayProP556-2-2 Skills development facilitators, training coordinators, and learning administrators
• SayProP556-2-3 All SayPro operational units submitting WSPs and ATRs

SayProP556-3 SayPro Human Capital WSP and ATR Management Procedure SayProP566 Definitions

• SayProP556-3-1 WSP (Workplace Skills Plan): A document outlining the planned skills development activities for the year ahead
• SayProP556-3-2 ATR (Annual Training Report): A report summarizing the training conducted in the previous year
• SayProP556-3-3 SETA: Sector Education and Training Authority responsible for skills development in specific sectors
• SayProP556-3-4 SDF: Skills Development Facilitator appointed to coordinate WSP and ATR processes

SayProP556-4 SayPro Human Capital WSP and ATR Management Procedure SayProP566 Policy Statement

SayProP556-4-1 SayPro is committed to the upskilling of its Human Capital and meeting its compliance obligations through the accurate and timely submission of WSP and ATR reports to the relevant SETAs

SayProP556-5 SayPro Human Capital WSP and ATR Management Procedure SayProP566 Procedures

SayProP556-5-1 SayPro WSP and ATR Planning

• SayProP556-5-1-1- Conduct a SayPro training needs analysis annually between January and February
• SayProP556-5-1-2- Gather input from all SayPro Royals and Royal Chiefs regarding skills gaps and training priorities
• SayProP556-5-1-3 Keep records in the folder under SayPro Chief Marketing under the relevant company

SayProP556-5-2- SayPro Compilation of WSP

• SayProP556-5-2-1 The appointed SayPro SDF compiles the WSP using input received
• SayProP556-5-2-2 Ensure that each WSP is for the exact company Human Capital Do not mix SayPro Human Capitals from different SayPro companies
• SayProP556-5-2-3 SayPro WSP includes planned training aligned to SayPro’s strategic goals and SETA priority skills
• SayProP556-5-2-4 SayPro WSP activities must be implemented and realistic as you need to report back to the SETA if you managed to deliver
• SayProP556-5-2-5 Do not report trainings that SayPro did not implement or for another company to another company
• SayProP556-5-2-6 Collect all SayPro Planned Training from each SayPro Royal Chief and SayPro Royal Chairperson
• SayProP556-5-2-7 Keep records in the folder under SayPro Chief Marketing under the relevant company

SayProP556-5-3- SayPro Implementation and Recording

• SayProP556-5-3-1 Ensure all approved SayPro training activities in the SayPro WSP are implemented as per schedule
• SayProP556-5-3-2 Have proof of approval from SayPro Chief Executive Officer Neftaly Malatjie for training implementation
• SayProP556-5-3-3 Training records must include attendance registers, evaluation forms, certificates, and feedback
• SayProP556-5-3-4 Attendance registers for SayPro Training must be for the exact training implemented during the financial year
• SayProP556-5-3-5 Certificates of Attendance or Competency must be kept for the duration of the training in the folder for reporting
• SayProP556-5-3-6 Keep SayPro Training Feedback records for the period of 5 years for verification by the SETA
• SayProP556-5-3-7 Keep records in the folder under SayPro Chief Marketing under the relevant company

SayProP556-5-4- SayPro Compilation of ATR

• SayProP556-5-4-1 By March, collect all SayPro training documentation from the prior year from SayPro Chief Human Capital Officer (SayProCHCR)
• SayProP556-5-4-2 Prepare the SayPro ATR reflecting completed training, compared against the previous WSP
• SayProP556-5-4-3 Ensure that you keep Training Invoices and Training Proof of Payments
• SayProP556-5-4-4 Keep records of Training Attendance Registers for the training implemented
• SayProP556-5-4-5 Keep Records of Training Certificates for the training implenented
• SayProP556-5-4-6 Keep records in the folder under SayPro Chief Marketing under the relevant company

SayProP556-5-5 SayPro WSP and ATR Submission

• SayProP556-5-5-1 Both SayPro WSP and SayPro ATR must be submitted to the relevant SETA before the annual deadline (typically 30 April)
• SayProP556-5-5-2 If you will submit later request to extend the period with the SETA
• SayProP556-5-5-2 SayPro Submissions must be done via SETA online portals or prescribed systems
• SayProP556-5-5-3 Keep SayPro proof of submission and confirmation receipts

SayProP556-5-6 SayPro Recordkeeping

• SayProP556-5-6-1 Maintain SayPro records for a minimum of five years, including supporting documents, proof of attendance, and certificates

SayProP556-6 SayPro Human Capital WSP and ATR Management Procedure SayProP566 Roles and Responsibilities

SayProP556-7 SayPro Human Capital WSP and ATR Management Procedure SayProP566 Tools and Templates

• SayProP556-7-1 SayPro WSP Template (SETA-aligned)
• SayProP556-7-2 SayPro ATR Template (SETA-aligned)
• SayProP556-7-3 SayPro Training Needs Analysis Form
• SayProP556-7-4 SayPro Training Evaluation and Feedback Form
• SayProP556-7-5 SayPro Annual Training Log Sheet
• SayProP556-7-6 SayPro Proof of Training Attendance Register

SayProP556-8 SayPro WSP and ATR Compliance

SayProP556-8-1 Failure to submit accurate and timely SayPro WSP and SayPro ATR reports may lead to non-compliance penalties, loss of mandatory and discretionary grants, and reputational risks Internal audits will be conducted annually to ensure compliance

SayProP556-9 SayPro WSP and ATR Frequently Asked Questions (FAQs)

SayProP556-9-1 What is the submission deadline for Saypro WSP/ATR?

SayProP556-9-2 SayPro must submit WSP and ATR by 30 April each year, but deadlines vary by SETA

SayProP556-9-3 Who is responsible for SayPro WSP and ATR submission?

SayProP556-9-4 The Skills Development Facilitator (SDF) appointed by SayPro has a mandate to submit the SayPro WSP and ATR

SayProP556-9-5 What training should be included in the SayPro ATR?

SayProP556-9-6 SayPro training completed within the reporting period with supporting documentation

SayProP556-9-7 Can I update the SayPro WSP mid-year?

SayProP556-9-8 SayPro WSP adn ATR Updates may be allowed depending on SETA regulations; consult the SDF

Document Code: SayProP566
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: [Insert Date]
Next Review Date: [Insert Date, 6 months from today]

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