SayPro Workshop Agenda Template

Section 3: Group Exercises/Breakout Sessions

3.1 Overview of Group Exercises/Breakout Sessions

Time: 10 minutes

• Presenter: [Facilitator Name]
• Objective: To explain the purpose of the group exercises and breakout sessions, outline expectations, and prepare participants for collaborative work.
• Key Points:
  • Provide an overview of the objectives for the group exercises and breakout sessions.
  • Explain how these sessions will allow participants to dive deeper into key topics discussed earlier and brainstorm solutions or strategies.
  • Emphasize the importance of teamwork, idea sharing, and active participation.

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3.2 Breakout Session 1: [Insert Focus Area or Topic]

Time: 45 minutes

• Presenter: [Facilitator Name] / [Session Facilitator Name]
• Objective: To allow small groups to focus on a specific topic or challenge, brainstorm ideas, and develop actionable recommendations.
• Key Points:
  • Divide participants into smaller groups (typically 4–6 people per group).
  • Assign each group a specific question or focus area related to the overall workshop objectives.
  • Provide any necessary materials (e.g., worksheets, data, guidelines) to help participants during the session.
  • Encourage groups to discuss, analyze, and come up with actionable solutions or strategies.
  • Expected Outcome: A list of ideas, solutions, or action steps that each group will present to the larger group.
• Materials Needed: [Worksheets, flipcharts, markers, online collaboration tools, etc.]

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3.3 Breakout Session 2: [Insert Focus Area or Topic]

Time: 45 minutes

• Presenter: [Facilitator Name] / [Session Facilitator Name]
• Objective: To encourage further exploration of different aspects of the workshop’s key topics, generate innovative ideas, and prioritize solutions.
• Key Points:
  • Assign a new topic or challenge to each group, ensuring it builds on the work from the previous session.
  • Provide participants with a structured approach (e.g., SWOT analysis, action planning, or strategic mapping) to guide their discussions.
  • Encourage creativity and open-mindedness in finding solutions.
  • After the breakout session, each group will present their findings and recommendations to the larger group.
  • Expected Outcome: Detailed action plans or strategic recommendations for the workshop’s key topics.
• Materials Needed: [SWOT analysis templates, action planning sheets, strategic maps, etc.]

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3.4 Breakout Session 3: [Insert Focus Area or Topic]

Time: 45 minutes

• Presenter: [Facilitator Name] / [Session Facilitator Name]
• Objective: To challenge participants to address complex scenarios or create solutions in real-time, fostering collaboration and critical thinking.
• Key Points:
  • Focus this session on a challenging or thought-provoking aspect of the workshop topic that requires deeper analysis.
  • Encourage participants to identify key issues, debate potential solutions, and come to a consensus on how to proceed.
  • Groups should identify potential barriers to implementation and propose strategies for overcoming them.
  • After the session, each group will present their conclusions and proposed action steps.
  • Expected Outcome: A comprehensive solution or strategic plan that can be used moving forward.
• Materials Needed: [Problem-solving worksheets, risk assessment tools, scenario planning templates, etc.]

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3.5 Group Presentations and Discussion

Time: 30 minutes

• Presenter: [Facilitator Name]
• Objective: To allow each breakout group to present their findings, solutions, and recommendations to the entire workshop group and receive feedback.
• Key Points:
  • Each group will have 5–7 minutes to present their ideas, solutions, or action plans to the larger group.
  • Encourage active listening and constructive feedback from other groups.
  • After each presentation, allow for a brief Q&A session to clarify ideas and gather additional input from the group.
  • Expected Outcome: A synthesis of ideas and feedback that can be used to refine strategies or make decisions moving forward.
• Materials Needed: [Presentation tools (PowerPoint, flip charts, etc.), feedback forms]

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3.6 Group Reflection and Wrap-up

Time: 15 minutes

• Presenter: [Facilitator Name]
• Objective: To reflect on the key takeaways from the group exercises and breakout sessions, and summarize the next steps for implementation.
• Key Points:
  • Ask participants to reflect on what they learned during the breakout sessions and how their perspectives may have shifted.
  • Discuss how the ideas generated in the breakout sessions align with the workshop’s overall objectives and the organization’s goals.
  • Summarize the actionable next steps, assigning responsibilities if necessary.
  • Thank participants for their contributions and outline how their input will be used in the next phase of the project or strategy development.
  • Expected Outcome: Clear next steps for implementing the strategies or action items developed during the session.

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3.7 Transition to Next Session

Time: 5 minutes

• Presenter: [Facilitator Name]
• Objective: To transition to the next part of the workshop smoothly and keep participants engaged.
• Key Points:
  • Preview the next topic or activity in the workshop.
  • Encourage participants to remain engaged and bring forward any final thoughts or questions before the session concludes.

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Conclusion of Section 3

By the end of Section 3, participants will have had the opportunity to collaborate with their peers, explore key topics in detail, and generate actionable strategies or recommendations. The outcomes from these group exercises and breakout sessions will provide valuable insights and help guide the next steps in the workshop or project.