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SayPro Human Capital Website Management Procedure SayProP553

Written by

Neftaly Malatjie

in

SayPro Human Capital Website Management Procedure

Document Code: SayProP553
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 31 March 2025
Next Review Date: 31 March 2026

Policy Owner: SayPro Chief Technology Officer

SayProP553-1 Purpose

The SayPro Human Capital Website Management Procedure outlines the policies, guidelines, and best practices for managing SayPro websites, ensuring security, usability, compliance, and effective content management.

SayProP553-2 Scope

This procedure applies to:

  • SayProP553-2-1-1 SayPro corporate websites, portals, and microsites.
  • SayProP553-2-1-2 SayPro-managed blogs, classified ads, and course platforms.
  • SayProP553-2-1-3 SayPro website administrators, content creators, and technical teams.

SayProP553-3 Website Governance

SayProP553-3-1 Website Administration

  • SayProP553-3-1-1 SayPro Website Developers and Owners
  • SayProP553-3-1-2 Regular updates will be performed by SayProCTR-2 to ensure software, plugins, and themes are secure.
  • SayProP553-3-1-3 User permissions will be granted based on roles and responsibilities by SayProCTR-2

SayProP553-3-2 Content Management

  • SayProP553-2-1 SayPro Technology Websites content must align with SayPro branding and compliance policies.
  • SayProP553-2-2 SayPro Technology Royal must contact regular updates, including news, blogs, events, and training materials, must be published.
  • SayProP553-2-3 Content moderation will be implemented to ensure quality and accuracy.

SayProP553-3-3 Website Security

  • SayProP553-3-1 SSL encryption, firewalls, and anti-malware protection must be active.
  • SayProP553-3-2 User data must be protected under GDPR and POPIA regulations.
  • SayProP553-3-3 Regular backups must be conducted to prevent data loss.

SayProP553-4- Website Features and Functionalities

SayProP553-4-0 SayPro Website Setting SayProCTR-1

SayProP553-4-1 SayPro Website Appearance Management

SayProP553-4-1-0. Internal SayPro Linking Management SayProCTR-1 and SayProCTR-2

SayProP553-4-1-1- SayPro Pages Management SayProCTR-1

  • SayProP553-4-1-1-1 SayPro Default Home Page Design
  • SayProP553-4-1-1-2 SayPro Page Website Internal Linking Management
  • SayProP553-4-1-1-3 SayPro Page Font Size Management
  • SayProP553-4-1-1-4 SayPro Page Font Colour Management
  • SayProP553-4-1-1-5 SayPro Page Header Management
  • SayProP553-4-1-1-6 SayPro Page Below header Signature Management
  • SayProP553-4-1-1-7 SayPro Page Side Featured Image Management
  • SayProP553-4-1-1-8 SayPro Page Content Management
  • SayProP553-4-1-1-9 SayPro Page Below a content Management

SayProP553-4-1-2 SayPro Posts Management SayProCTR-1

  • SayProP553-4-1-2-1 SayPro Post Website Internal Linking Management
  • SayProP553-4-1-2-2 SayPro Post Font Size Management
  • SayProP553-4-1-2-3 SayPro Post Font Colour Management
  • SayProP553-4-1-2-4 SayPro Post Header Management
  • SayProP553-4-1-2-5 SayPro Post Below header Signature Management
  • SayProP553-4-1-2-6 SayPro Post Side Featured Image Management
  • SayProP553-4-1-2-7 SayPro Post Content Management
  • SayProP553-4-1-2-8 SayPro Post Below a content Management

SayProP553-4-1-3- SayPro Course and Learning Management

  • SayProP553-4-1-3-1 SayPro’s e-learning platforms must be integrated into the main website.
  • SayProP553-4-1-3-2 Courses, certifications, and booking systems must be regularly updated.

SayProP553-4-1-4- SayPro Classified Ads and Job Listings

  • SayProP553-4-1-4-1 SayPro job opportunities, funding, and grants must be listed accurately.
  • SayProP553-4-1-4-2 Listings must include filters and search functionalities for easy navigation.

SayProP553-4-1-5. SayPro Event and Webinar Management

  • SayProP553-4-1-5-1 All SayPro events, workshops, and masterclasses must be promoted through the website.
  • SayProP553-4-1-5-2 Event registration and ticketing systems must be well-maintained.

SayProP553-4-1-6 SayPro Products Management

SayProP553-4-1-7 SayPro Cybersecurity Management SayProCTR-2

SayProP553-4-1-8 SayPro Media Management SayProCTR-2

SayProP553-5. Monitoring and Compliance

  • SayProP553-5-1 Monthly website audits will be conducted to identify security risks and outdated content.
  • SayProP553-5-2 Compliance with GDPR, POPIA, and industry regulations is mandatory.
  • SayProP553-5-3 User activity logs must be maintained for accountability.

SayProP553-6. Policy Review

SayProP553-6-1 procedure will be reviewed every six months to align with evolving web technologies and security protocols.

SayProP553-7. Compliance Requirements

  • SayProP553-7-1 SayPro websites must adhere to security best practices and legal requirements.
  • SayProP553-7-2 Data protection policies must be enforced for all user interactions.
  • SayProP553-7-3 Regular updates and maintenance must be conducted to ensure website efficiency.

SayProP553-8. Frequently Asked Questions (FAQs)

SayProP553-8-1 Who is responsible for website updates?

SayProP553-8-2 Does SayProCTR-1, SayProCTR-2 and SayProCTR-3 manages content updates, security patches, and system maintenance.

SayProP553-8-3 How often is website content reviewed?

SayProP553-8-4 Do all SayProCTR review Content weekly, while major updates occur on a monthly basis.

SayProP553-8-5 What happens if the website experiences downtime?

SayProP553-8-6 SayPro’s IT support team will conduct diagnostics and implement recovery protocols immediately.

SayProP553-8-7 How does SayPro ensure website security?

SayProP553-8-8 SayPro is implementing firewalls, encryption, regular backups, and vulnerability testing.

SayProP553-8-9 Can we get abstract for the description and the colours for the SayPro website?

SayProP553-8-10 How do I get the SayPro website activated?

SayProP553-8-11 How do I get the access to the SayPro website?

SayProP553-8-12 SayPro websites have many descriptions what do we add?

SayProP553-8-13 SayPro websites have different focus areas what kind of pictures do we have to use?

SayProP553-8-14 Where do I get the description for the SayPro Website content?

SayProP553-8-15 SayProCTR-2 said that they do not add the SayPro Website content?

SayProP553-8-16 Does SayProCTR-1 add the prices or should I add the pricing or is the SayProCTR-3 going to add the SayPro pricing?

SayProP553-8-17 On the first page I see a mixture of SayPro pages what is the layout of SayPro header Menu?

SayProP553-8-18 What is the structure of the Top Menu for each SayPro Website?

SayProP553-8-19 Since the content in different SayPro is different what do I do?

SayProP553-8-20 The About SayPro page the SayPro are they not supposed to be the one added on the website?

SayProP553-8-21 On the Touch and Feel for each SayPro website do we have the template or sample we can use?

SayProP553-8-22 Are SayProCTR-1 allowed to tweak the designs of the SayPro website?

SayProP553-8-23 Are SayProCTR-1 allowed to add the pictures and videos to the SayPro Website?

SayProP553-8-24 Are the SayPro Websites blogs only or ecommerce or both?

SayProP553-8-25 Since SayPro colours are Green and White can we use other colours to increase the value of the design?

SayProP553-8-26 Are SayProCTR-1 are we allowed to style SayPro website to our own liking and creativity?

SayProP553-8-27 As SayProCTR-1 can we also use CSS, JS, PHP and Java languages to design SayPro websites?

SayProP553-8-28 Is SayPro a blog or Website or eCommerce?

SayProP553-8-29 Do we have to be consistent in all SayPro website designs and pictures?

SayProP553-8-30 Can we use Graphics and Coding structures on all SayPro Websites?

SayProP553-8-31 Are the SayPro Technology Team allowed to change the shapes and the designs of the SayPro websites?

SayProP553-8-32 What is the relationship between SayProCTR-1, SayProCTR-2 and SayProCTR-3 as there are conflicts between Offices?

SayProP553-8-33 What is the role of SayProCTR-1?

SayProP553-8-34 What is the role of SayProCTR-2?

SayProP553-8-35 What is the role of SayProCTR-3?

SayProP553-8-36 Are we allowed to use other languages of SayPro Websites?

SayProP553-8-37 Do we use the the same ID which is WordPress are we allowed to use others such as Virtual Studio?

SayProP553-8-38 Are we allowed to link other SayPro Social Media Websites?

SayProP553-8-39 Do all websites to be as consistent or be the same or we can be creative?

SayProP553-8-40 What kind of Background do we need for the each SayPro website?

SayProP553-8-41 What kind of pictures do we have to use for each SayPro websites?

SayProP553-8-42 Am I allowed to show my creativity on SayPro Websites?

SayProP553-8-43 Does SayPro WordPress allow code language?

SayProP554-8-44 Are we going to use the same style for Blogs, same style for Ecommerce and same style for SayPro Websites?

Document Code: SayProP553
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: [Insert Date]
Next Review Date: [Insert Date, 6 months from today]

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