SayPro Feedback and Revision Tracker

SayPro Monthly January SCMR-13 SayPro Monthly Furniture Poster Design Branding: Design posters showcasing branded furniture by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro Templates to Use: Feedback and Revision Tracker

Template Name: SayPro Feedback and Revision Tracker
Associated Project: SayPro Monthly January SCMR-13
Project Focus: SayPro Monthly Furniture Poster Design Branding
Managed By: SayPro Brand Material Office under SayPro Marketing Royalty SCMR
Purpose: To track feedback from stakeholders and document all revisions made to each furniture poster design, ensuring accountability, transparency, and continuous improvement throughout the design process.

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Purpose of the Feedback and Revision Tracker Template

The SayPro Feedback and Revision Tracker is a standardized document used to:

• Systematically collect and record stakeholder feedback on poster designs.
• Ensure all requested changes are clearly communicated, understood, and implemented.
• Maintain a version history of poster updates for quality control and reference.
• Provide a central point of collaboration between designers, marketing staff, and executive reviewers.
• Support project auditability and transparency by documenting the decision-making process.

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Key Features of the Template

The template is divided into structured, easy-to-navigate sections to capture all relevant data throughout the design review lifecycle:

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1. Basic Project Information

Field	Description
Poster Title/ID	Unique name or identifier for the specific poster being reviewed.
Designer Name	The name of the graphic designer assigned to the task.
Design Start Date	The date when the design work began.
Version Number	The current version of the design file (e.g., v1.0, v1.1, v2.0).
Review Round	Indicates if this is the first, second, etc., round of feedback (e.g., Round 1, Round 2).

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2. Stakeholder Feedback Log

Date	Reviewer Name	Department	Feedback Type	Comments/Suggestions	Priority (High/Med/Low)
2025-01-10	Amanda Z.	Marketing	Content	Update CTA text to be more action-oriented.	High
2025-01-11	R. Mthembu	Sales	Visual	Increase contrast between background and furniture image.	Medium
2025-01-12	B. Langa	Branding	Style	Use updated logo version released in January.	High

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3. Revision Implementation Log

Revision Number	Description of Changes Made	Designer Name	Date Completed	Linked File/Version
v1.1	Adjusted CTA text and logo placement as per feedback.	John M.	2025-01-13	[Link to Poster v1.1]
v1.2	Increased background contrast and brightness of product images.	John M.	2025-01-14	[Link to Poster v1.2]

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4. Approval & Final Sign-Off

Final Version Approved	Approval Date	Approved By	Notes
v1.3	2025-01-16	L. Dlamini (Marketing Lead)	Ready for print and digital distribution

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5. Notes and Learnings for Future Campaigns

Note Date	Observation	Suggested Future Action
2025-01-17	Too many revisions due to unclear initial brief.	Provide more detailed concept documents in Week 1.
2025-01-18	Stakeholders preferred real-life settings over plain backgrounds.	Incorporate lifestyle scenes in early concepts.

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Best Practices for Using the Template

• Update regularly after every internal or stakeholder review session.
• Attach links to updated design files, stored in a centralized location (e.g., shared drive, design management platform).
• Color code priority levels to easily visualize which changes must be addressed first.
• Include screenshots if helpful to illustrate feedback or revisions.
• Use this document as part of your weekly design stand-up reports.

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Who Uses This Template?

• Graphic Designers: To record revisions made and confirm implementation.
• Marketing Managers: To provide structured feedback and sign off on final versions.
• Brand Office Representatives: To ensure branding consistency is maintained.
• Project Managers: To track timelines, review cycles, and version history.

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Output Format:

This template can be created and maintained using tools such as:

• Microsoft Excel / Google Sheets – For easy sharing and updating.
• Notion / Trello / Asana – For more dynamic, visual task tracking.
• PDF Exports – For official documentation and archival.

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By using the SayPro Feedback and Revision Tracker, teams ensure that all poster designs go through a rigorous, documented feedback process, which leads to higher quality visuals, stronger brand integrity, and more effective marketing materials.