SayPro Maintenance Request Form

SayPro Monthly January SCMR-13 SayPro Monthly Installation: Ensure professional installation for effectiveness by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro Templates to Use

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1. Maintenance Request Form Template

Purpose:
To formally record, track, and manage all maintenance or update needs related to SayPro-installed brand materials. This form ensures timely attention to damage, wear, or any performance issues, preserving brand integrity and presentation.

Template Title:

SayPro Maintenance Request Form – SCMR-13

Section 1: Request Details

• Request ID: (Auto-generated or Manual)
• Date of Request: ___ / ___ / ______
• Requested By (Name & Department): __________________________
• Contact Information (Phone/Email): __________________________
• Urgency Level:
  • Low (Routine Check-up)
  • Medium (Minor Issues)
  • High (Urgent / Damaged Materials)

Section 2: Brand Material Information

• Material Type: (e.g., Billboard, Poster, Digital Screen, Shelf Strip)
• Material Code/Batch No.: ______________________
• Installation Date: ___ / ___ / ______
• Installed By: ______________________
• Location of Material: (Include region, branch, or GPS if necessary)

Section 3: Maintenance Issue Description

• Describe the Issue:
  (Detailed notes on damage, wear, malfunction, fading, etc.)
• Photos Attached:
  • Yes
  • No
• Suggested Action (Optional):

Section 4: Office Use Only – Action Taken

• Assigned Technician: _______________________
• Date of Inspection: ___ / ___ / ______
• Action Taken:
  • Repaired
  • Replaced
  • Scheduled for Future Maintenance
  • Not Required
• Completion Date: ___ / ___ / ______
• Remarks:

Approvals

• Reviewed By (SayPro Brand Material Office): ____________________
• Approved By (SayPro Marketing Royalty): ______________________
• Date: ___ / ___ / ______

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2. SayPro Monthly Installation Template – January SCMR-13

Purpose:
To track and confirm the professional and compliant installation of brand materials across assigned locations, as performed by the SayPro Brand Material Office under the SayPro Marketing Royalty SCMR program.

Template Title:

SayPro Monthly Installation Report – January SCMR-13

Section 1: Installation Batch Overview

• Report ID: SCMR-13-JAN
• Reporting Period: January 2025
• Installation Lead: ___________________________
• Team Members: ___________________________
• Compiled By (Name & Department): ___________________________

Section 2: Installation Log

#	Location	Material Type	Material Code	Installation Date	Installed By	Verified By	Notes
1	[Branch Name]	Poster	BMT-JAN-01	04/01/2025	J. Smith	A. Dube	Successful
2	[Branch Name]	Shelf Strip	BMT-JAN-02	06/01/2025	L. Moeti	A. Dube	Adhesive issue noted
3	…	…	…	…	…	…	…

Section 3: Quality Assurance

• Checklist Items:
  • Material positioned correctly
  • Adhered to branding guidelines
  • No installation defects
  • All safety protocols followed
  • Photos taken of completed setup
• Number of Sites Visited: ______
• Number of Installations Completed: ______
• Number of Issues Escalated: ______

Section 4: Photo Evidence

• Include clear, time-stamped images of each installed item, properly labeled with:
  • Material Code
  • Location Name
  • Installation Date

Section 5: Summary

• Overall Completion Rate: ______%
• Feedback from Field Teams / Branch Managers:
• Recommendations for Next Month:

Approvals

• Verified By (SayPro Brand Material Office): ____________________
• Approved By (SayPro Marketing Royalty): ______________________
• Date: ___ / ___ / ______