SayPro Monitoring Plan Template

Project/Program Information

• Project/Initiative Title: _____________________________
• Monitoring Period: From __________ to __________
• Lead Department/Organization: _____________________
• Monitoring Officer/Coordinator: ______________________
• Date of Plan Creation: ______________________________

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2. Objectives and Expected Outcomes

Objective	Expected Outcome(s)
E.g., Improve access to healthcare services	80% of community members report easier access to primary care

List all the major objectives of the intervention and the specific results you aim to achieve.

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3. Key Performance Indicators (KPIs)

Indicator	Baseline Value	Target Value	Frequency of Measurement	Responsible Party
% of students attending school regularly	65%	90%	Quarterly	Education Coordinator
Number of households with access to clean water	500	1,000	Monthly	Infrastructure Lead

Define measurable indicators that will be tracked to monitor progress.

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4. Monitoring Activities and Tools

Activity	Tool/Method Used	Data Source	Schedule
Conduct household surveys	Survey forms (paper or digital)	Community residents	Every 3 months
Hold focus group discussions	Focus group guide	Community groups, stakeholders	Biannually
Review government service reports	Admin records review	Departmental reports	Quarterly

List the monitoring activities and the tools you’ll use to gather data.

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5. Roles and Responsibilities

Team Member/Partner	Role in Monitoring
Health NGO Partner	Collect clinic usage stats and analyze health trends
SayPro Monitoring Officer	Coordinate all data collection and reporting activities
Local School Officials	Report on student attendance and drop-out rates

Identify who is responsible for what within the monitoring process.

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6. Data Collection and Reporting Plan

• Data Collection Frequency: (e.g., Monthly, Quarterly, Annually)
• Reporting Frequency: (e.g., Biannual Reports, Annual Review)
• Report Recipients: (e.g., SayPro Management, Donors, Local Government)

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7. Data Analysis and Use

• How will data be analyzed?
  (e.g., comparative analysis, trend identification, KPI tracking)
• Who will analyze the data?
  (e.g., internal monitoring team, external evaluator)
• How will findings be used?
  • Inform program adjustments
  • Report progress to stakeholders
  • Guide future planning
  • Other: ______________________

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8. Risks and Mitigation Measures

Potential Risk	Impact	Mitigation Strategy
Low community participation	Medium	Offer incentives, increase awareness
Inconsistent data reporting	High	Train local staff, use mobile data tools

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9. Review and Evaluation Plan

• Mid-Term Review Date: _______________________
• Final Evaluation Date: ________________________
• Evaluation Criteria:
  • Relevance
  • Effectiveness
  • Efficiency
  • Sustainability
  • Impact

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10. Monitoring Plan Approval

• Approved by: __________________________
• Date: _________________________________
• Signature: _____________________________