SayPro KPIs are aligned

Align KPIs with SayPro’s Broader Community Development Objectives

Objective: Ensure that all Key Performance Indicators (KPIs) developed for April are strategically aligned with SayPro’s overarching mission of community empowerment, sustainable development, and inclusive growth.

Activities:

• Cross-check each program’s KPIs with SayPro’s strategic outcome areas (e.g., education, health, economic upliftment, gender inclusion)
• Validate whether each KPI contributes directly or indirectly to long-term community development goals
• Involve the SayPro Research Office and Strategic Planning Unit in reviewing alignment
• Adjust or reframe KPIs as needed to enhance relevance and impact measurement
• Document this alignment in the KPI submission template to ensure transparency and consistency

Examples of Alignment:

Program Focus	Sample KPI	SayPro Strategic Objective Aligned
Skills Development	% of youth gaining employment within 3 months	Promote youth employability and economic independence
Women’s Empowerment	% increase in women-led businesses in the community	Advance gender equality and economic inclusion
Community Health	# of households with improved sanitation access	Enhance health and wellbeing in under-resourced areas
Civic Engagement Training	% of participants attending community governance forums	Strengthen local leadership and civic participation

Deadline: Alignment checks to be completed by April 2025, alongside KPI finalization.

Responsible Parties:

• Program Team Leads
• M&E Officers
• SayPro Research & Strategic Planning Units

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SayPro April 2025 Monitoring & Evaluation Action Plan

Compiled by: SayPro Community Needs Assessments Research Office
Under: SayPro Research Royalty | Document: SCRR-11

Task No.	Task Title	Objective	Key Actions	Responsible	Deadline	Status (✔/✘/🕒)
1	Define Key Performance Indicators (KPIs)	Establish monthly metrics to evaluate program success	Draft and finalize SMART KPIs with program teams and M&E officers	Program Leads, M&E Officers	April 2025	🕒
2	Develop Monthly Monitoring Schedule	Set out dates and responsibilities for data collection and site visits	Create and share a monitoring calendar with team roles and timelines	Field Teams, M&E Coordinators	April 2025	🕒
3	Conduct Baseline or Follow-Up Data Collection	Track progress against KPIs and identify changes	Use approved SayPro tools (surveys/interviews), ensure informed consent, submit clean data	Field Officers, Research Assistants	April	🕒
4	Organize Stakeholder Engagement Sessions	Gather qualitative feedback from the community	Facilitate focus groups, interviews, collect insights and document using Stakeholder Feedback templates	Community Engagement Team	April 2025	🕒
5	Submit Mid-Month M&E Update	Keep HQ updated on progress and findings	Summarize M&E activity progress, early insights, and challenges in brief format	Regional M&E Focal Points	April 2025	🕒
6	Complete Stakeholder Feedback Report	Document stakeholder input and community concerns	Analyze notes, identify themes, and complete official SayPro Stakeholder Feedback Report	M&E Analysts, Field Researchers	April 2025	🕒
7	Prepare Monthly Evaluation Report	Evaluate program effectiveness based on collected data	Analyze KPIs, identify gaps/trends, use SayPro Evaluation Report template	Program & M&E Teams	April 2025	🕒
8	Conduct Mini Impact Assessment (Selective Programs)	Assess short-term impact and effectiveness of selected programs	Compare baseline vs. post-intervention outcomes, include community testimonials	Assigned Program Evaluators	April 2025	🕒
9	Align KPIs with SayPro Strategic Objectives	Ensure KPIs reflect SayPro’s broader development goals	Cross-check KPIs with strategic impact areas, adjust accordingly, document alignment	M&E Team, Strategic Planning Unit	April 2025	🕒

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Instructions for Teams

All templates mentioned (e.g., KPI Tracker, Evaluation Report, Feedback Report) are available in the SayPro Shared M&E Drive.

Use this action plan as a live checklist during your April activities.

Mark status as:

✔ = Completed

🕒 = In Progress

✘ = Not Started

Submit updates to your regional M&E coordinator twice this month (mid-month and end-of-month).