SayPro Data Collection Template Pack

SayPro Data Collection Template Pack

---

1. Survey Data Collection Form

Purpose: Used for collecting structured, quantifiable data from beneficiaries (e.g., youth participants, employers).

Beneficiary Survey Form (Example)

Section	Questions / Fields	Response Type
A. Basic Information	Name	Open Text
	Age	Numeric
	Gender	☐ Male ☐ Female ☐ Other
	Location	Dropdown or Text
B. Program Participation	Are you currently enrolled in a SayPro program?	☐ Yes ☐ No
	What type of training are you receiving?	☐ Digital Skills ☐ Entrepreneurship ☐ Other: ___
C. Outcomes (Post Training)	Do you feel more confident applying for jobs?	☐ Yes ☐ No ☐ Not Sure
	Have you applied any skills learned in real life?	☐ Yes ☐ No
	Are you currently employed or running a business?	☐ Yes ☐ No
D. Feedback	What was most valuable about the training?	Open Text
	Suggestions for improvement?	Open Text

---

2. Interview Guide Template

Purpose: Used for collecting in-depth qualitative data from key informants (e.g., program staff, partners, community leaders).

Key Informant Interview Template

Section	Questions / Prompts
A. Introduction	Brief the participant and get consent to record/interview.
B. Program Experience	How have you been involved in the SayPro program?
	What changes have you observed since the program started?
C. Perceived Impact	How has the program affected youth in the community?
	Are there any unexpected outcomes—positive or negative?
D. Recommendations	What improvements would you suggest for future cycles?
E. Closing	Anything else you’d like to share? Thank the respondent.

---

3. Observation Checklist

Purpose: Used by staff during field visits to assess the quality of activities, participation, and delivery.

Training Session Observation Checklist

Observation Area	Indicator	Observed?	Notes
Facilitator Preparedness	Arrived on time and organized	☐ Yes ☐ No
Participation	Majority of attendees actively engaged	☐ Yes ☐ No
Inclusivity	Equal participation by gender and ability	☐ Yes ☐ No
Materials	Adequate materials provided to learners	☐ Yes ☐ No
Relevance	Content aligns with participant needs	☐ Yes ☐ No
Environment	Safe, accessible, and learner-friendly	☐ Yes ☐ No

---

Additional Notes

• All templates can be digitized using tools like KoboToolbox, ODK, Google Forms, or custom SayPro mobile apps.
• Forms should begin with informed consent and explain confidentiality.
• Unique ID numbers should be used for all respondents for easy tracking.