SayPro Quality Assurance Checklist

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro SCMR-13 – Printing Process: Collaborating with Printers

Main Theme:

Ensuring seamless and efficient collaboration with print partners to produce high-quality SayPro materials that reflect the SayPro brand standards and support all business units and programs effectively.

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Section 1: Introduction to SayPro’s Printing Philosophy

• The role of printed materials in SayPro’s brand presence
• Importance of consistency, quality, and timeliness
• Overview of the SayPro Brand Material Office responsibilities

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Section 2: SayPro’s Printing Workflow Overview

• Step-by-step process from design to delivery
• Internal coordination with the Brand Material Office
• Timeline benchmarks and turnaround expectations
• Standard operating procedures (SOPs) for submission to printers

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Section 3: Selecting the Right Printing Partner

• Approved SayPro printing vendors and evaluation criteria
• Vetting process: quality control, reliability, and compliance
• Long-term partnership strategies and vendor accountability
• Ethical sourcing and environmental compliance checks

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Section 4: Selecting Appropriate Paper Stock and Finish

• Overview of paper types (glossy, matte, uncoated, recycled)
• When to use premium vs. standard stock for different campaigns
• Branding considerations in finish (e.g., UV spot, lamination, embossing)
• Paper stock selection per SayPro material type:
  • Training manuals
  • Brochures
  • Flyers
  • Posters
  • Product packaging inserts
• Guidance from SayPro Brand Material Office for official projects

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Section 5: File Preparation and Pre-Press Standards

• SayPro design file checklist: bleed, crop marks, color mode (CMYK)
• Format requirements (PDF/X standards, resolution minimums)
• Pre-press approval procedure
• How to submit final print files to vendors
• SayPro template usage and digital asset management

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Section 6: Color Matching and Brand Fidelity

• SayPro color palette (Pantone + CMYK/RGB equivalence)
• Maintaining brand color fidelity across different materials
• Proofing process and spot-check protocols
• Printer test runs and approval process
• SayPro Brand Quality Control (QC) sheet

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Section 7: Print Production Timelines

• Typical lead times for various materials
• Rush order guidelines and cost considerations
• Coordinating around SayPro event calendars and campaign schedules
• Workflow scheduling in Asana/Trello for transparency

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Section 8: Collaboration and Communication Protocols

• Designation of SayPro print liaison officers
• Best practices for working with printers (calls, revisions, approvals)
• Clear communication of specs and expectations
• Feedback loops and issue resolution escalation process

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Section 9: Delivery, Distribution, and Post-Print Inspection

• Receiving and inspecting printed goods
• Storage and warehousing protocols
• Distribution via SayPro Logistics or external partners
• Reporting defective runs or inconsistencies
• Post-project debrief and vendor performance review

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Section 10: Sustainability and Innovation in Printing

• SayPro’s commitment to sustainable print practices
• Recycled materials, soy-based inks, and low-VOC finishes
• QR code integration and print-to-digital transitions
• Experimenting with AR and NFC-enabled print experiences

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Section 11: SayPro Monthly SCMR Printing Campaign Examples

• Breakdown of January’s SCMR-13 print run:
  • Material types
  • Chosen paper stocks and finishes
  • Vendor partnerships
  • Timeline success
  • Lessons learned

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Section 12: Appendices and Tools

• Approved paper swatch samples with finish annotations
• SayPro print specification templates (editable)
• Sample vendor briefing document
• SayPro Print QC checklist
• Paper and finish reference guide