SayPro Quality Assurance Checklist

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro Documents Required from Employee: Quality Assurance Checklist

Purpose:
The purpose of this checklist is to ensure that all printed materials meet the required quality standards as outlined by SayPro. It serves as a guide for employees to verify each printed item before it is finalized and distributed, ensuring consistency, professionalism, and adherence to the brand’s image.

---

SayPro Quality Assurance Checklist

1. Paper Stock and Finish Selection:

• Paper Stock:
  • Ensure that the selected paper stock corresponds to the specifications outlined in the SayPro Brand Material guidelines.
    • Type: [ ] Matte [ ] Glossy [ ] Satin [ ] Other: ____________
    • Weight: [ ] 80 lb [ ] 100 lb [ ] 120 lb [ ] Other: ____________
    • Size: [ ] 8.5 x 11 [ ] 11 x 17 [ ] Custom: ____________
    • Texture: [ ] Smooth [ ] Textured [ ] Linen [ ] Other: ____________
    • Color: [ ] White [ ] Ivory [ ] Custom: ____________
  • Verify that the paper stock is sourced from approved suppliers as per SayPro’s sourcing policy.
• Finish:
  • Ensure that the finish is consistent with the brand’s visual identity.
    • Glossy Coating [ ] Matte Finish [ ] Embossing [ ] Foil Stamping [ ] Other: ____________
    • Ensure that no defects (e.g., scratches, fingerprints) are present on the paper surface.

---

2. Print Quality Verification:

• Color Accuracy:
  • Verify that the printed colors match the approved brand colors in the SayPro Brand Manual.
    • CMYK Values Correct [ ] RGB Color Mode Correct
    • Check for consistency in color saturation and gradient.
    • Color Proofs Approved [ ] Final Print Consistency Verified
• Resolution:
  • Ensure that images, logos, and graphics are printed at a resolution of at least 300 DPI for sharpness.
    • Image Resolution ≥ 300 DPI [ ] Text is Crisp and Clear
• Text Quality:
  • Ensure that all text is legible and free of pixelation or blurriness.
    • Font Size Correct [ ] Text Alignment Consistent [ ] No Typos
• Alignment and Margins:
  • Verify that all elements (text, images, logos) are properly aligned according to the layout guidelines.
    • Left Margin Correct [ ] Right Margin Correct [ ] Top Margin Correct [ ] Bottom Margin Correct
    • Ensure no elements are cut off or improperly positioned.
• Trim and Cutting Accuracy:
  • Ensure that the final printed items are trimmed to the correct size.
    • Trimlines Correct [ ] Cutting Errors ≤ 0.25mm

---

3. Branding and Design Consistency:

• Logo Placement and Size:
  • Confirm that the SayPro logo is placed correctly and sized according to the branding guidelines.
    • Logo Position Correct [ ] Logo Size Correct
• Typography:
  • Ensure that the fonts used in the print materials adhere to the brand’s approved typography.
    • Primary Font Used Correctly [ ] Secondary Font Used Correctly
• Brand Colors:
  • Verify that the correct brand colors are used for text, backgrounds, and accents.
    • Primary Colors Correct [ ] Secondary Colors Correct [ ] No Unauthorized Colors

---

4. Proofing and Approval Process:

• Initial Proofs:
  • Ensure that digital proofs are reviewed and approved before proceeding to print.
    • Proof Approved by Marketing [ ] Proof Approved by Brand Manager
• Final Inspection:
  • Conduct a final inspection of the printed items before distribution.
    • No Color Variations [ ] No Paper Defects [ ] No Missing Content
• Approval Signatures:
  • Confirm that necessary signatures for final approval are obtained before printing begins.
    • Print Manager [ ] Brand Manager [ ] Marketing Approval

---

5. Packaging and Shipping:

• Packaging:
  • Ensure that the printed items are properly packaged to prevent damage during shipping.
    • No Wrinkles or Creases [ ] Proper Protective Materials Used
• Shipping:
  • Confirm that the printed materials are shipped according to the agreed timelines.
    • Shipping Label Correct [ ] Tracking Information Sent to Marketing

---

SayPro Monthly January SCMR-13

• Review the SayPro Monthly SCMR-13 document for updates on any special requirements for the month.
  • Confirm that any specific guidelines for that month’s printing projects (such as particular design elements, fonts, or colors) are being followed.

SayPro Monthly Printing:

• Confirm that the selected paper stock and finish for the printed items are consistent with the approved SayPro brand materials.
  • Paper Stock Selected is Correct [ ] Finish Options Confirmed with Marketing

Royalty SCMR – SayPro Marketing Office:

• Ensure that all print materials comply with the Royalty SCMR requirements as specified by the SayPro Marketing Office.
  • Royalty Compliance Verified [ ] Marketing Office Approval Obtained

---

Employee Confirmation:
By completing this checklist, the employee affirms that all items have been reviewed and meet SayPro’s quality standards.

Employee Name: ___________________________
Employee Signature: ______________________
Date: ___________________________________