SayPro Vendor Evaluation Template

SayPro Monthly January SCMR-13 SayPro Monthly Printing: Select appropriate paper stock and finish by SayPro Brand Material Office under SayPro Marketing Royalty SCMR

SayPro Templates to Use: Vendor Evaluation Template (SCMR-13)

Purpose

The Vendor Evaluation Template is a structured document used by SayPro’s Brand Material Office under SayPro Marketing Royalty (SCMR) to evaluate and monitor the performance, quality, reliability, and service standards of external printing vendors. It ensures alignment with SayPro’s brand quality, consistency, and monthly operational schedules.

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Template Name:

SayPro Vendor Evaluation Template – SCMR-13

Used For:

• Monthly printing performance reviews
• Procurement decision-making
• Risk management and vendor improvement
• Ensuring compliance with SayPro brand and print standards

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Sections of the Template

1. Vendor Information

• Vendor Name
• Contact Person
• Address & Contact Details
• Service/Product Provided
• Contract Start Date

2. Monthly Order Summary (January Example)

• Job ID / Reference Number
• Quantity Ordered
• Date of Delivery
• Type of Paper Stock & Finish Used
• Product or Material Output

3. Evaluation Criteria

Criteria	Description	Rating Scale (1-5)	Comments
Quality of Print	Clarity, color accuracy, material match	1-5	—
Paper Stock Selection	Use of approved SayPro paper types	1-5	—
Finishing Quality	Laminating, binding, matte/gloss level	1-5	—
Delivery Timeliness	Adherence to deadlines	1-5	—
Responsiveness	Communication and support	1-5	—
Brand Consistency	Alignment with SayPro visual identity	1-5	—
Packaging & Labeling	Correct labeling, no damage	1-5	—
Cost-Effectiveness	Pricing compared to value	1-5	—

4. Paper Stock & Finish Selection

Based on the SayPro Monthly January SCMR-13 Print Guidelines, evaluate if the vendor:

• Used Silk Coated 170gsm for flyers and Uncoated 350gsm for business cards
• Applied Soft-touch Matte Laminate on covers
• Used only SayPro-approved Pantone Colors and embossing for logos

5. Non-Conformance Record (If any)

• Issue Description
• Date Identified
• Resolution Action Taken
• Impact on SayPro Operations

6. Recommendations

• Continue/Discontinue Vendor Use
• Areas for Improvement
• Need for Re-training or Rebriefing

7. Approval & Signature

• Evaluator Name
• Designation (e.g., SayPro Brand Materials Manager)
• Date of Evaluation
• Signature

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Instructions for Use (Monthly Routine)

1. Pre-Evaluation:
   Collect all monthly print samples and delivery logs.
2. Assessment:
   The Brand Material Office evaluates the vendor using the above criteria after each monthly delivery (e.g., January under SCMR-13).
3. Documentation:
   Fill out the Vendor Evaluation Template by the 3rd working day of the following month.
4. Archiving:
   Save digitally in the “SayPro SCMR Vendor Performance Logs” on the shared drive or Notion workspace.
5. Action:
   If vendors fall below a 3.5 average score, flag for follow-up or replacement consideration.