SayPro Training and Knowledge Sharing (01-21-2025 to 01-25-2025):Share the report and resources on SayPro’s internal platform for ongoing access.

SayPro Training and Knowledge Sharing (01-21-2025 to 01-25-2025)

Task: Share the Report and Resources on SayPro’s Internal Platform for Ongoing Access

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Objective

To ensure long-term accessibility and usability of the new Monitoring and Evaluation (M&E) practices, all related training materials, reports, and tools will be uploaded to SayPro’s internal platform. This supports continuous learning, reference, and onboarding of new staff.

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Steps for Sharing on Internal Platform

1. Organize Materials for Upload

All materials will be compiled into structured folders for intuitive navigation:

Folder Structure:

📁 SayPro M&E Enhancement Resources  
 ┣ 📄 Final Evaluation & Recommendations Report.pdf  
 ┣ 📁 Training Manuals & Guides  
 ┃ ┣ M&E Staff Training Manual.pdf  
 ┃ ┣ User Guide – Digital Data Tools.pdf  
 ┃ ┣ SOP – Data Quality Assurance.pdf  
 ┣ 📁 Job Aids & Quick References  
 ┃ ┣ Data Validation Checklist.pdf  
 ┃ ┣ Report Submission Steps.png  
 ┣ 📁 Templates & Tools  
 ┃ ┣ Standard Reporting Template.xlsx  
 ┃ ┣ Field Data Collection Template.docx  
 ┣ 📁 Training Presentations  
 ┃ ┣ M&E Best Practices Slide Deck.pptx  
 ┃ ┣ Data Reporting & Visualization.pptx  
 ┣ 📁 Feedback & Evaluation  
 ┃ ┣ Post-Training Survey Form.docx  
 ┃ ┣ Session Attendance Log.xlsx  

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2. Platform Upload Instructions

• Platform: SayPro Intranet or Document Management System (e.g., SharePoint, Google Drive, or internal LMS)
• Upload Rights: Granted to M&E Team Leads and IT Admin
• File Naming Standard: [Category][Title][Date].ext (e.g., Training_UserGuideDigitalData_2025-01.pdf)
• Tags/Keywords: “M&E Training”, “Quality Assurance”, “Reporting Tools”, “SayPro Resources”

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3. Notification and Access Sharing

• Send internal memo or email to all staff with:
  • Direct access link
  • Summary of contents
  • Instructions for navigating folders
• Post update on internal bulletin board or Teams channel

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4. Maintenance Plan

• Quarterly updates to add new resources or revise existing ones
• Assign a Knowledge Management Focal Point to monitor usage and update outdated content
• Include in onboarding package for all new M&E hires

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Expected Outcomes

• Centralized, consistent access to current M&E procedures and tools
• Reduced reliance on ad hoc support and duplicated effort
• Sustained integration of best practices across SayPro operations

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Would you like help drafting the internal communication or setting up folder permissions for shared access?