SayPro Templates to Use:Evaluation Matrix: A template to assess the relevance and applicability of identified best practices in SayPro’s context. This matrix helps in decision-making about which practices to prioritize.

SayPro Templates to Use

Evaluation Matrix Template
Purpose: To assess and compare the relevance, feasibility, and impact of identified M&E best practices in relation to SayPro’s operational context. This tool supports evidence-based decision-making for prioritization and adaptation.

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✅ Best Practices Evaluation Matrix Template

Criteria	Definition	Scoring Guide (1 = Low, 5 = High)	Score	Comments/Justification
Relevance to SayPro’s Mission	How well does this practice align with SayPro’s strategic goals and M&E priorities?	1 – Not aligned to 5 – Strongly aligned
Scalability	Can this practice be effectively scaled across different SayPro programs and regions?	1 – Difficult to scale to 5 – Easily scalable
Ease of Implementation	How complex is the setup, training, and ongoing use of this practice in SayPro’s environment?	1 – Very complex to 5 – Very easy
Cost Implications	What is the expected cost (resources, technology, training) of implementation?	1 – Very high cost to 5 – Very low cost
Evidence of Effectiveness	Is there documented success of this practice in similar NGOs or contexts?	1 – Weak/no evidence to 5 – Strong evidence
Staff Capacity Requirements	Does SayPro currently have the expertise or need significant upskilling to implement it?	1 – Major upskilling needed to 5 – Readily capable
Data Quality Improvement Potential	To what extent can this improve the accuracy, validity, and reliability of M&E data?	1 – Minimal to 5 – Substantial
Adaptability	Can the practice be easily customized to meet SayPro’s operational and cultural context?	1 – Hard to adapt to 5 – Highly adaptable

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Scoring Summary Table

Best Practice Name	Total Score (Max: 40)	Decision	Recommended Action
Example: Real-Time Mobile Data Tools	34	High Priority	Adopt and pilot organization-wide

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Instructions for Use

1. Use this matrix after researching each best practice (using the Best Practices Research Template).
2. Assign a score (1–5) for each criterion based on documented evidence and expert judgment.
3. Use the total score to rank and prioritize practices.
4. Include brief justification in the comments for transparency.

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📝 Format Options:

• File Type: Excel (preferred for scoring automation) or Word table format
• Naming Convention: EvaluationMatrix_[PracticeName]_YYYYMMDD
• Storage Location: SayPro Internal > M&E Improvement > Evaluation Phase

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Would you like me to provide a downloadable Excel version or help populate the matrix with initial examples?