SayPro Information and Targets Needed for the Quarter:Staff Engagement: Ensure that at least 80% of M&E staff engage with the identified best practices through training or participation in feedback sessions.

SayPro Information and Targets Needed for the Quarter: Staff Engagement

Objective:
Ensure that at least 80% of Monitoring and Evaluation (M&E) staff actively engage with the identified best practices through participation in training sessions, feedback workshops, or resource reviews during the current quarter.

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Engagement Goals and Key Activities

To achieve this 80% engagement target, SayPro should implement a structured and inclusive engagement strategy:

✅ 1. Training Sessions on Best Practices

• Format: In-person workshops, virtual webinars, or pre-recorded e-learning modules.
• Content: Each session should cover at least one key best practice identified during the research phase, including its:
  • Purpose and rationale
  • Implementation steps
  • Real-life application (case studies)
  • Expected impact on data quality
• Schedule: At least 3–4 sessions spread across the quarter to accommodate different schedules and time zones.

✅ 2. Feedback and Reflection Workshops

• Objective: Create space for staff to reflect on and provide input regarding the practicality, clarity, and relevance of each best practice.
• Format: Group discussions, breakout sessions, or anonymous surveys (e.g., using Google Forms).
• Outcome: Incorporate staff feedback into the implementation and refinement plan.

✅ 3. Online Access and Resource Engagement

• Action: Upload all training materials, case studies, and best practices to the SayPro Knowledge Repository.
• Tracking: Use platform analytics or manual logs to track which staff have accessed or downloaded materials.

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Tracking and Reporting Engagement

Engagement Activity	Measurement Method	Target Participation
Training attendance	Sign-in sheets, Zoom/Webinar reports	≥ 80% of M&E team
Feedback session participation	Attendance records or feedback form submissions	≥ 60% (required for improvement planning)
Knowledge resource access	Repository analytics or self-reported tracking	≥ 70% (minimum exposure level)

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Support Tools and Strategies

• Engagement Reminders: Use email and internal messaging to prompt registration and participation.
• Incentives: Offer certificates of completion or public recognition for high-engagement staff.
• Leadership Buy-in: Have managers reinforce the importance of engagement in team meetings.

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Timeline for Staff Engagement Activities

Activity	Start Date	End Date	Responsible
Launch training sessions	May 5, 2025	June 10, 2025	M&E Training Coordinator
Conduct feedback workshops	June 15, 2025	June 25, 2025	M&E Lead & HR
Monitor resource usage	Ongoing	June 30, 2025	Knowledge Management Team
Final engagement report	July 5, 2025	—	M&E Director

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Expected Outcome

By the end of the quarter, SayPro will have:

• Trained or engaged at least 80% of M&E staff on the top 10 quality assurance best practices.
• Captured valuable staff insights to refine the implementation process.
• Strengthened organizational alignment with M&E quality assurance goals.

Would you like a participation tracking sheet or a sample feedback survey for the workshops?