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SayPro Human Capital Occupational Health and Safety Procedure

Document Code: SayProP527
Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 15 May 2025
Next Review Date: 15 November 2025

Policy Owner: SayPro Chief Human Capital Officer (SayProCHCR)

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1. Purpose

The purpose of this procedure is to outline the responsibilities, protocols, and standards for maintaining a safe and healthy working environment for all SayPro Human Capital. It ensures compliance with occupational health and safety legislation and promotes a culture of safety.

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2. Scope

This procedure applies to all SayPro premises, activities, programs, and any person engaged under SayPro Human Capital, including staff, contractors, volunteers, and visitors.

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3. Definitions

• OHS: Occupational Health and Safety
• Hazard: Any source of potential damage, harm, or adverse health effect
• Risk Assessment: The process of evaluating risks to health and safety
• Incident: An unplanned event that results in or could result in injury or damage

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4. Policy Statement

SayPro is committed to providing and maintaining a safe and healthy environment by identifying hazards, assessing risks, implementing controls, and fostering awareness and accountability among its Human Capital.

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5. Procedures

5.1 Risk Assessment and Hazard Identification

• SayPro Occupational Health and Safety Management Team Appointment
• SayPro Monthly Occupational Health and Safety Monthly Meetings
• Conduct Quarterly regular OHS audits and inspections.
• Identify and document potential hazards in all workspaces.
• Maintain a Risk Register and update it quarterly.

5.2 Emergency Preparedness

• Develop and communicate SayPro evacuation plans.
• SayPro Annual Fire Extinguishers Management
• SayPro Emergency Exit Signs Management
• Conduct bi-annual fire and emergency drills.
• Equip premises with fire extinguishers, first-aid kits, and signage.

5.3 Incident Reporting and Investigation

• All incidents must be reported using the Incident Report Template within 24 hours.
• Investigations should be conducted by an assigned Safety Officer.
• Root cause analysis must be completed and corrective action implemented.

5.4 Health Surveillance and Wellness

• Encourage regular health screenings and mental wellness support.
• Provide PPE (Personal Protective Equipment) as required.
• Promote wellness initiatives and training for all Human Capital.

5.5 Training and Awareness

• Conduct mandatory OHS training for all new Human Capital during induction.
• Provide refresher training annually.
• Display safety policies and procedures clearly at all facilities.

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6. Roles and Responsibilities

Role	Responsibility
SayPro Chief Human Capital Officer	Oversees implementation and compliance of OHS procedures.
SayPro Safety Officers	Conducts risk assessments, training, and inspections.
Officers	Ensure daily adherence to safety practices.
All SayPro Human Capital	Report hazards and comply with OHS protocols.

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7. Templates and Documents

• Incident Report Template
• Risk Assessment Form
• Safety Inspection Checklist
• OHS Training Attendance Register
• Emergency Evacuation Plan Template

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8. Compliance

Failure to comply with OHS procedures can result in disciplinary action, legal consequences, or closure of unsafe operations. SayPro is committed to continuous improvement and zero harm through proactive risk management.

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9. Frequently Asked Questions (FAQs)

Q1: What should I do if I identify a hazard?
A1: Report it immediately to your Officer or Safety Officer using the Hazard Report Form.

Q2: Who provides PPE?
A2: SayPro provides all required PPE to Human Capital at no cost.

Q3: Are drills mandatory?
A3: Yes. Participation in safety drills is compulsory for all SayPro Human Capital.

Q4: Can I be disciplined for not following safety rules?
A4: Yes. Non-compliance with OHS procedures is a serious violation.

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Approved By: Neftaly Malatjie, Chief Executive Officer
Last Reviewed: 15 May 2025