SayPro Scheduling and Hosting a 1-Hour SayPro June Security Update Briefing for Internal Teams.

Department: SayPro Websites and Apps Office
Governance: SayPro Marketing Royalty
Document Title: Scheduling and Hosting a 1-Hour SayPro June Security Update Briefing
Framework Reference: SCMR-6 – SayPro Monthly Malware Scanning & Cybersecurity Governance
Reporting Period: June 2025

1. Introduction

The SayPro June Security Update Briefing is an essential monthly session aimed at keeping internal teams informed about the latest developments in SayPro’s cybersecurity landscape. This briefing is a critical element in ensuring that all internal stakeholders are aware of the current security posture, any emerging threats, and the actions being taken to protect SayPro’s digital environments. Additionally, it serves as an opportunity to promote security awareness, provide guidance on best practices, and discuss key lessons learned from recent security incidents.

The briefing will take place virtually or in-person, depending on team preferences and availability, and will be led by members of the SayPro Cybersecurity and IT Teams.

2. Objectives

The objectives of the SayPro June Security Update Briefing include:

• Informing internal teams about the latest cybersecurity threats, vulnerabilities, and incidents detected during the June malware scans.
• Reviewing actions taken to mitigate risks, including malware removal, patching, and system restorations.
• Discussing proactive measures to strengthen SayPro’s security posture and prevent future incidents.
• Providing training on new security best practices or tools to enhance team awareness and individual security responsibility.
• Promoting collaboration among departments to ensure cybersecurity is prioritized in all operational areas.

3. Target Audience

The Security Update Briefing is designed for a broad audience within SayPro, including:

• IT and Cybersecurity Teams – Primary audience responsible for implementing security measures.
• Development and Engineering Teams – To ensure secure coding practices and system integrity.
• Marketing and Social Media Teams – To stay informed on risks related to web and application security.
• Sales and Customer Service Teams – To understand the importance of data privacy and protection in customer interactions.
• Leadership and Management – To be informed of cybersecurity risks and the operational impact of security breaches.
• Any other interested internal staff who wish to stay informed about security-related issues.

4. Planning the 1-Hour Briefing

Step 1: Set the Date and Time

• Date Selection: Choose a date in the second week of June, ensuring there are no scheduling conflicts with other key meetings or holidays.
• Time Considerations: Select a time that accommodates the majority of staff. If teams are distributed across time zones, try to pick a time that works across regions, or consider hosting multiple sessions.
• Duration: The briefing will last 1 hour, with time allocated for a Q&A session at the end.

Recommendation: Schedule the briefing 2–3 weeks in advance to allow time for preparation and to ensure maximum participation.

Step 2: Determine the Format

• Format Options: The briefing can be hosted as a virtual webinar, in-person meeting, or a hybrid session (virtual and in-person participation).
  • For virtual sessions, use platforms like Zoom, Microsoft Teams, or Google Meet.
  • For in-person meetings, ensure the venue is equipped with the necessary technology to facilitate the presentation (screen/projector, microphones, etc.).
• Materials: Prepare a presentation slide deck with:
  • Key findings from the June malware scan.
  • Steps taken to mitigate risks and address vulnerabilities.
  • New or upcoming security initiatives.
  • Important cybersecurity tips and recommendations for all teams.
• Guest Speakers/Presenters: Involve representatives from the Cybersecurity Team, IT Support, and Leadership to speak on the following topics:
  • Cybersecurity threat landscape update.
  • Specific incidents and lessons learned.
  • Key mitigation strategies and future priorities.

Step 3: Develop the Agenda

A structured agenda will ensure the meeting stays on track and covers all necessary topics. The following is a suggested agenda for the 1-hour briefing:

Step 4: Prepare Presentation Materials

• Slide Deck: Create visually engaging slides that clearly communicate key points. Include:
  • Summary of malware detection and the affected systems.
  • Actionable steps taken to resolve vulnerabilities.
  • Proposed changes in security protocols or best practices.
  • Upcoming training or security tools being deployed.
• Handouts/Resources: If applicable, provide:
  • A link to security resources or training materials for ongoing education.
  • Infographics summarizing the cybersecurity practices shared during the briefing.
  • A survey link for feedback to continuously improve future sessions.

5. Hosting the Briefing

Step 1: Logistical Setup

• Check Technical Equipment: Test all devices (computer, microphone, camera, projector) at least 30 minutes before the meeting begins.
• Prepare for Engagement: Encourage interaction through polls or Q&A features in virtual meetings.
• Provide Clear Instructions: Send out invitations with clear details on how to attend, and ensure remote participants know how to ask questions (e.g., via chat or voice).

Step 2: Delivering the Presentation

• Introduction (5 minutes):
  • Welcome attendees and introduce the purpose of the briefing.
  • Provide a brief overview of the cybersecurity focus and the importance of securing SayPro’s digital assets.
• Main Content (35 minutes):
  • Malware Scans Update: Present a summary of the malware scan findings, including identified threats, system vulnerabilities, and impacted areas.
  • Actions Taken: Walk through the steps taken to resolve the issues, including patching, malware removal, and any system restoration processes.
  • Proactive Measures: Highlight any new security measures, training initiatives, or tools being introduced to further protect SayPro’s systems.
• Q&A and Open Discussion (10 minutes):
  • Open the floor for any questions, concerns, or suggestions from the attendees.
  • Address common security questions or misconceptions.
  • Encourage participants to share their thoughts on potential security improvements or practices they’d like to see implemented.

Step 3: Wrap-Up and Next Steps

• Summarize Key Takeaways: Briefly highlight the most critical points discussed during the session, such as the importance of maintaining up-to-date security measures and the team’s role in identifying threats.
• Action Items: Provide clear action steps for teams, such as completing cybersecurity training, implementing new security tools, or adhering to updated protocols.
• Thank You and Follow-up: Express gratitude for participation, and provide contact information for any follow-up questions.

6. Post-Briefing Actions

• Send Out Recording/Materials: After the briefing, share a recording (if virtual) and any presentation materials with all participants.
• Provide Feedback Survey: Send a survey to collect feedback on the session, allowing participants to suggest improvements or topics for future briefings.
• Follow-Up on Action Items: Ensure any action items discussed during the briefing are addressed in a timely manner, and assign responsibilities for ongoing tasks.

7. Conclusion

Scheduling and hosting a 1-Hour SayPro June Security Update Briefing is an effective way to ensure that all internal teams are aligned with SayPro’s cybersecurity priorities and are equipped with the knowledge needed to maintain secure practices. This session not only provides an opportunity to share critical security information but also fosters a culture of security awareness across the organization.

By making cybersecurity a shared responsibility, SayPro can continue to strengthen its defenses against evolving threats and build a more resilient digital environment for the future.