SayPro Summary Metadata Form: Tagging and indexing form to catalog summaries on SayPro’s digital platform.

SayPro Summary Metadata Form

Internal Use Only – For Cataloging Research Summaries on the SayPro Digital Platform

📄 Section 1: Document Information

• Summary Title
  Provide the official title of the summary as it should appear in SayPro’s database.
• Author(s) or Project Team
  Enter the name(s) of the author(s), department, or research unit responsible for this summary.
• Date of Submission
  Date when the summary was submitted to SayPro’s digital research system.
  (Format: YYYY-MM-DD)
• Document Version
  Select the version of the summary you are submitting:
  ☐ Draft
  ☐ Final
  ☐ Revised
  ☐ Archived

🏢 Section 2: Departmental Classification

• SayPro Department or Program Unit
  Identify which part of SayPro the summary belongs to:
  ☐ Public Health Initiatives
  ☐ Digital Health & Innovation
  ☐ Education & Capacity Building
  ☐ Research & Policy Advocacy
  ☐ Environment & Community Wellness
  ☐ Other (please specify): ________________

🌍 Section 3: Geographic and Thematic Scope

• Target Region or Country
  Where is the focus of this summary?
  ☐ Sub-Saharan Africa
  ☐ Global
  ☐ Regional (please specify): ________________
  ☐ Country-specific (please name the country): ________________
• Summary Type
  What kind of summary is this?
  ☐ Executive Summary
  ☐ Technical Brief
  ☐ Research Abstract
  ☐ Project Overview
  ☐ Policy Recommendation
  ☐ Comparative Report
• Project or Campaign Name
  Enter the name of the SayPro project this summary supports (e.g., SayPro Malaria Eradication Pilot, Youth Mental Health Taskforce, etc.)

🏷️ Section 4: Keywords and Classification Tags

• Relevant Keywords / Index Terms
  List 5–10 tags or keywords that describe the content, focus area, or methodology of the summary.
  Examples: maternal health, vaccine access, digital learning, SayPro mobile clinics, data equity, South Africa rural districts.

✏️ Section 5: Abstract Overview

• Summary Abstract (2–3 Sentences)
  Write a short abstract that explains what this summary contains, why it matters, and the key findings or takeaways. Example: This SayPro summary presents findings from a field evaluation of maternal health interventions in Mozambique. It highlights the success of community midwives in reducing birth complications by over 45% and offers recommendations for national-scale implementation.

🔗 Section 6: Related Materials and Resources

• Link to Full Report or Resource
  Paste the link to the full report, PDF, or project folder hosted on SayPro’s internal drive or content management system.
• Related Research or Supporting Documents
  List any previous summaries, reports, or publications this work is connected to.
• Data Source Location
  Where was the data used in the summary stored or collected from?
  ☐ SayPro Research Repository
  ☐ Government Public Health Records
  ☐ Partner Organizations
  ☐ SayPro Field Surveys
  ☐ Other: ________________

🔐 Section 7: Access and Permissions

• Content Access Level
  Who should have access to this summary?
  ☐ Public Access
  ☐ SayPro Internal Staff Only
  ☐ Restricted (QA or Executive Approval Required)
• Downloadable File Format Available
  Which formats is this summary available in?
  ☐ PDF
  ☐ Word Document
  ☐ Web Format (HTML)
  ☐ Not Yet Uploaded

✅ Section 8: Administrative Approval

• Submitted By (Your Name):
  Name of the person entering this summary into SayPro’s system.
• Reviewed By (QA/Librarian):
  Name of SayPro staff responsible for reviewing and approving the entry.
• Date Approved for Upload:
  Date when the summary was cleared for public or internal publication.
• SayPro Metadata Record ID:
  Enter the catalog number or reference ID assigned to this entry.

End of Form

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