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SayPro SayPro Data Collection TemplateFor collecting data from different teams, ensuring that all key performance indicators (KPIs) are recorded accurately.
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Here is a standardized SayPro Data Collection Template designed for gathering consistent and accurate data from different teams across departments. It ensures that all key performance indicators (KPIs) are reported in an organized and actionable format.
SayPro Data Collection Template
Quarter: [e.g., Q2 2025]
Department/Team Name: [Insert Team Name]
Submitted By: [Name & Role]
Date of Submission: [Insert Date]
Section 1: Team Overview
| Team Function | [Brief description of the team’s role this quarter] |
|---|---|
| Key Objectives | [List 2–3 key objectives the team aimed to achieve] |
Section 2: Key Performance Indicators (KPIs)
| KPI Description | Target | Actual | Status | Comments (include reasons for gaps or over-performance) |
|---|---|---|---|---|
| Number of participants engaged | On Track / Behind / Exceeded | |||
| Session completion rate (%) | ||||
| Satisfaction rating (1–5) | ||||
| Number of sessions delivered | ||||
| Budget usage (% of allocated funds) | ||||
| Attendance rate (%) | ||||
| Trainer/facilitator rating | ||||
| Issues resolved on time (%) |
Section 3: Qualitative Insights
1. Successes & Achievements:
- [Briefly describe key achievements or positive outcomes]
2. Challenges Faced:
- [Summarize any barriers or operational issues]
3. Recommendations or Support Needed:
- [Outline suggestions or resources needed to improve results]
Section 4: Supporting Documents Submitted
| Document Name | Attached? (Yes/No) | Notes |
|---|---|---|
| Session attendance sheets | ||
| Budget utilization summary | ||
| Feedback forms (participant/facilitator) | ||
| M&E reports or dashboards |
✅ Submission Checklist:
- All KPI fields are completed
- Supporting documents are attached
- Explanations for any missed targets are provided
- Report is reviewed by team lead
Would you like this template as a fillable Excel or Word document for your team to use directly?
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