SayPro Collaborate with stakeholders to validate feedback results, ensuring inclusivity.

Stakeholder Collaboration Plan for Feedback Validation

1. Identify and Segment Stakeholders

Group stakeholders based on their role or relationship to SayPro:

• Community-based stakeholders (e.g., beneficiaries, grassroots leaders)
• Government and policy partners
• NGOs and service delivery organizations
• SayPro internal teams
• Underrepresented groups (e.g., youth with disabilities, rural voices)

2. Organize Validation Sessions

Host participatory workshops or digital focus groups:

• Purpose: Share key feedback findings, seek agreement, and uncover blind spots.
• Format: Mix of live sessions, breakout discussions, and anonymous polls.
• Tools: Zoom, Microsoft Teams, WhatsApp voice surveys, or in-person sessions (where possible)

3. Use Accessible Presentation Formats

• Present findings using simple language, visuals, or infographics
• Translate materials into local languages where needed
• Provide audio summaries for low-literacy participants

4. Facilitate Open Dialogue

Ask stakeholders to validate:

• Are the findings accurate and fair?
• Are any key perspectives missing?
• Do the insights represent your lived experiences?

Prompts:

• “Does this summary reflect what you shared?”
• “Are there any surprises or disagreements?”
• “What would you add, remove, or change?”

5. Collect and Integrate Feedback

• Log all corrections, concerns, and additions
• Adjust the evaluation report to include:
  • Stakeholder validation notes
  • Any revised themes or findings
• Highlight quotes or key points from underrepresented groups

6. Acknowledge Contributors

• Publicly recognize stakeholder contributions in the final report
• Share back the revised findings with all validation participants

7. Final Output:

A “Validated Feedback Summary” section added to the SCRR-17 report, showing:

• Who participated
• What was affirmed
• What was changed based on stakeholder input