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SayProP277-6-5-1 SayPro TVET College Learnership Hosting Guideline

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Written by

Neftaly Malatjie

in

SayProP277-6-4-1 SayPro TVET College Learnership Hosting Guideline

Welcome from SayPro CEO Neftaly Malatjie

To the Chairperson of SayPro, all SayPro Royal Committee, all SayPro Royal Chiefs, SayPro Partners managing the Learnership Programmes and to everyone.

Kgotso a ebe le lena

I herewith declare that SayPro is now fully open to the TVET Colleges to refer their students in large quantities to do practicals in all SayPro offices.

There is enough work for everyone to work directly from SayPro offices nationwide and also to work remotely from their Residencies and Campuses.

SayPro has dedicated training for all its Supervisors to ensure that they coordinate and manage your Learnership Students from the SayPro Offices and directly from home.

It is both an honour and a privilege to welcome you today on behalf of the SayPro family as we officially introduce a significant step forward in our journey—the SayPro TVET College Learnership Hosting Guideline.

At SayPro, our mission has always been rooted in transforming lives through access to quality education, skills development, and sustainable opportunities. We believe in a future where every young person, regardless of background, has a pathway to dignity, purpose, and self-reliance. Today, we are taking yet another stride in making that vision a reality.

This guideline is more than a document—it is a framework for collaboration, accountability, and excellence. It empowers our partner TVET colleges, host employers, and learners to navigate the learnership process with clarity, integrity, and purpose. It outlines our expectations, roles, responsibilities, and shared values to ensure that every learnership hosted through SayPro is impactful, compliant, and transformational.

We recognize the critical role that TVET colleges and host companies play in shaping the future of our nation’s youth. This guideline is designed to support your efforts, streamline our partnership, and provide a clear roadmap for implementing quality learnerships that meet both educational and workplace standards.

To our dedicated educators, mentors, and employers—thank you for opening your doors, your minds, and your hearts. To our learners—you are the reason we do this. Your dreams, resilience, and potential are what inspire us to do better, to do more, and to never give up.

Let us use this moment to recommit ourselves to building bridges between education and employment, between potential and opportunity, between policy and practice.

I invite you all to engage with this guideline, to give us your feedback, and to work hand-in-hand with SayPro in building a future where every learnership is a launching pad for success.

Together, we are not just hosting learnerships—we are shaping futures.

Feel free to engage with us for all Units within your Campus and how SayPro can better give them experience and knowledge.

Thank you, and welcome once again.

My message shall end here.

Neftaly Malatjie | CEO | SayPro

SayProP277-6-4-1-1 The purpose of SayPro Partnership by SayPro Chief Strategic Partnerships Officer

To the Principal’s of TVET Colleges, Lecturers and officials dealing with securing SayPro Hosting Place

Kgotso a ebe le lena

It is a great pleasure to speak with you today and to reflect on the purpose and power of partnerships within the SayPro ecosystem.

At SayPro, we believe that partnerships are the foundation of sustainable impact. No single organisation can address the complex challenges of youth unemployment, education gaps, and community development alone. It is only through collaboration, shared vision, and aligned action that real change becomes possible.

The purpose of the SayPro Partnership is clear and intentional:
To create meaningful, scalable, and measurable opportunities for development by bringing together organisations, institutions, and individuals committed to social and economic transformation.

Through our partnerships, we aim to:

  1. Amplify Impact – By combining resources, networks, and expertise, we can deliver larger and more sustainable programmes that reach more beneficiaries across communities.
  2. Bridge Gaps – We link education to employment, training to opportunity, and policy to action, ensuring that the journey from learning to earning is seamless and supported.
  3. Ensure Accountability and Quality – Our partnerships are built on trust, transparency, and mutual accountability. Together, we uphold the highest standards in governance, service delivery, and innovation.
  4. Drive Innovation – We co-create solutions that are contextually relevant and future-focused—solutions that prepare young people not just for the jobs of today, but for the challenges and opportunities of tomorrow.
  5. Empower Communities – SayPro partnerships are grounded in local realities. Whether it’s through learnerships, entrepreneurship programmes, or community initiatives, we are committed to inclusive, people-centered development.

We are proud of the strong, diverse network we have built with TVET colleges, corporates, government departments, non-profits, and international agencies. Each partnership brings unique value—and together, we are greater than the sum of our parts.

As the Chief Strategic Partnerships Officer, I invite all of you to not only be part of the SayPro mission but to co-own the vision—a vision of empowered youth, thriving communities, and a better South Africa for all.

Thank you for being part of this journey.

SayProP277-6-4-1-2 SayPro Value of Partnership with TVET Colleges by SayPro Chief Marketing Officer

Kgotso a be le our respected partners, TVET college representatives, SayPro colleagues, and valued stakeholders,

It is a great honour to speak with you today on behalf of SayPro, and particularly from the perspective of the Marketing Office, where we have the unique responsibility of sharing and amplifying the stories, successes, and impact that emerge from our collaborations.

At SayPro, we place immense value on our partnership with TVET colleges. These institutions are not just centres of learning—they are engines of growth, innovation, and empowerment in the communities we serve.

The value of our partnership with TVET colleges lies in shared purpose and complementary strengths. Together, we are closing the gap between skills development and real-world opportunity. Together, we are ensuring that education leads to empowerment—not only in theory, but in practical, tangible ways.

From a strategic standpoint, this partnership allows us to:

  1. Reach the Right Audience – TVET colleges provide direct access to young, ambitious individuals who are ready to learn, work, and grow. They are the heartbeat of our communities, and through them, we can extend our programmes to those who need them most.
  2. Enhance Programme Delivery – With the academic and infrastructural support of TVET colleges, we are able to offer structured, quality-driven learnerships and development programmes that meet both national standards and real market needs.
  3. Strengthen Brand Trust – Working alongside reputable TVET institutions reinforces SayPro’s reputation as a committed, credible, and values-driven organisation. It demonstrates to learners, funders, and employers that we are deeply invested in the education-to-employment journey.
  4. Promote Inclusive Growth – Our partnership supports transformation, access, and equity. We are not just creating programmes—we are building pathways that uplift entire families and communities.

From a marketing lens, these partnerships are stories worth telling. They are stories of collaboration, of young people rising, of institutions aligning, and of purpose turned into progress.

As Chief Marketing Officer, I am proud to help tell these stories—to shine a spotlight on the power of partnership, and to elevate the shared impact we create when we work hand in hand.

To all our TVET partners: Thank you. Thank you for your commitment, your collaboration, and your trust. SayPro sees you, values you, and grows with you.

Together, we are not just changing lives—we are shaping futures.

Thank you.

SayProP277-6-4-1-3 SayPro Learnership Hosting Agreements

  • SayPro is the main hosting company so it shall sign an hosting agreement with the TVET College that is providing the learnership training to students
  • SayPro’s agreement with the TVET College is specifically to provide meaningful work experience for your students.
  • SayPro during the period will expect the TVET College to provide stipends for the candidates.
  • SayPro at its discretion may top up or offer employment to the candidate especially after they have completed the programme.
  • SayPro has enough space for more than 3 000 people due to the pressure of work that it has.

SayProP277-6-4-1-4 SayPro Learnership Hosting Locations

SayProP277-6-4-1-5 SayPro Learnership Required Documents

  • SayProP277-6-4-1-5-1 SayPro requires that all candidates applying for hosting and training to do the following:
  • SayProP277-6-4-1-5-2 Register themselves at SayPro App Website https://en.saypro.online
  • SayProP277-6-4-1-5-3 They must create a Resume under their Profile
  • SayProP277-6-4-1-5-4 Apply for the Position under SayPro Learnership

  • SayProP277-6-4-1-5-5 Send the following documents to info@saypro.online using the Subject SayPro Learnership Hosting

  1. ID Document (Uncertified)
  2. High School Certificate/Report (Uncertified)
  3. Certificates (Uncertified)
  4. Qualifications (Uncertified)
  5. Letter from the TVET College (Uncertified)
  6. PDF CV

SayProP277-6-4-1-6 SayPro Learnership Hosting Onboarding Process

1. Pre-Onboarding Preparation

SayPro’s responsibilities:

  • SayPro Management will confirm learnership program scope with the TVET College. TVET Colleges needs to provide the Qualification Details including sending the TVET College PDF Logbook Document to SayPro contact person
  • SayPro Management Team will then sit and review the Logbook and ask further questions with the TVET College for further clarity and expectation
  • SayPro will embed the Logbook Schedule into the SayPro Calendar of Events
  • SayPro will prepare Workplace Training Materials, schedules, contracts, and onboarding packs for the Learnership candidates
  • SayPro will Schedule and Coordinate induction sessions with the learners and ensure that all records are kept on the SayPro App Human Capital File.
  • SayPro will provide jobs and responsibilities and supervise the Learnership candidate from time to time until the end of the duration
  • SayPro will provide back and forth feedback to the TVET College as per the arrangement of Monthly, Quarterly or as when needed by the TVET College

2. Candidate Communication & Selection

Activities:

  • Since placement is done directly by the TVET College. SayPro does accept candidates appointed and selected by the College
  • It is Compulsory for SayPro conduct interviews to appointed candidates for SayPro Human Capital Management Procedure.
  • SayPro shall notify shortlisted candidates via email, SMS, or phone call.
  • Share program details (duration, stipend, requirements, expectations).
  • Collect required documents:
    • Certified ID copy
    • Matric certificate
    • Bank confirmation letter (If Applicable)
    • Proof of residence
    • Medical info (if applicable)
    • Disability documentation (if applicable)

3. Orientation & Induction

Delivered by SayPro in-person or online:

  • Welcome presentation about SayPro and the TVET College (If necessary)
  • SayPro will explain the purpose of the learnership job
  • Roles and responsibilities of SayPro as the TVET College Learners host employer
  • SayPro will discuss SayPro code of conduct, SayPro Policies, SayPro attendance policy and SayPro disciplinary procedures.
  • SayPro will Plearnership Job calendar and key milestones.
  • SayPro will introduce supervisors and support staff.
  • SayPro will explain reporting protocols for TVET Learnership candidates

4. Signing of Contracts

Documents to be signed:

  • Learnership agreement (learner, host employer, and SayPro).
  • Employment or stipend contract (depending on program structure).
  • Learner declaration and consent forms (POPIA compliance).
  • Policies acknowledgment (grievance, health & safety, etc.).

5. System & Platform Onboarding

For digital learnerships or blended learning:

  • Provide logins for SayPro’s LMS or third-party platforms.
  • Technical training on how to access and submit assignments.
  • Install any required apps or tools (Zoom, MS Teams, Moodle, etc.).

6. Allocation to Host Companies

(If workplace learning is included):

  • Match learners to host companies based on program requirements.
  • Issue workplace learning logbooks or portfolios of evidence (PoEs).
  • Introduce workplace mentors/supervisors.

7. Ongoing Support Setup

SayPro provides:

  • Learner support contact details (coordinators, facilitators).
  • Monthly check-ins and mentorship sessions.
  • Support with compliance reporting to SETA.

8. First Learning Session

  • Kick off with Unit Standard 1 or Orientation Module.
  • Begin formal classroom or online training.

Optional Add-ons:

  • Wellness session or motivational workshop.
  • Icebreaker activities to build group rapport.
  • Career guidance session or CV building workshop.

Would you like this as a downloadable PDF, editable Word document, or presentation template for training staff?

SayProP277-6-4-1-7 SayPro Learnership Hosting Supervisor

  • SayPro will place each Learnership Student under a Royal (Department) Chief with Office Manager, Officer, Specialists who will be able to provide support and guidance to the Learnership
  • Each learner shall be supported by a minimum of 5 people within each Royal (Department)

SayProP277-6-4-1-8 SayPro Learnership Hosting Group Divisions

  • SayPro Royal Committee
  • SayPro Human Capital Royal (Department)
  • SayPro Operations Royal (Department)
  • SayPro Technology Royal (Department)
  • SayPro Research Royal (Department)
  • SayPro Finance Royal (Department)
  • SayPro Legal Royal (Department)
  • SayPro Strategic Partnerships Royal (Department)
  • SayPro Marketing Royal (Department)
  • SayPro Learning and Monitoring Royal (Department)
  • SayPro Development Royal (Department)
  • SayPro Education Royal (Department)

SayProP277-6-4-1-9 SayPro Learnership Terms and Conditions

1. Definitions

  • SayPro: The accredited training provider responsible for delivering theoretical learning and managing learnership compliance.
  • Host Employer: SayPro is hosting learners for practical workplace experience.
  • Learner: An individual enrolled in a learnership program.

2. General Obligations

2.1. SayPro Shall:

  • Provide accredited training in line with the unit standards or curriculum of the registered learnership.
  • Ensure facilitators, assessors, and moderators are qualified and registered.
  • Issue learning materials and PoEs (Portfolios of Evidence).
  • Monitor learner progress and attendance.
  • Submit reports to the relevant SETA and manage compliance.
  • Disburse stipends (if applicable and managed by SayPro).
  • Provide support and mentorship throughout the program.

2.2. As a Host Employer SayPro Shall:

  • Provide a safe and suitable workplace environment.
  • Assign a workplace mentor or supervisor for each learner.
  • Offer learners the opportunity to gain relevant practical experience.
  • Complete required assessments or workplace reports/logbooks.
  • Support SayPro in performance monitoring, site visits, and SETA audits.
  • Comply with Labour Law, OHSA, and Employment Equity Act.

2.3. Learner Shall:

  • Attend all training and workplace learning sessions.
  • Abide by the Code of Conduct and workplace rules.
  • Complete all assignments, assessments, and PoE submissions.
  • Report issues or absences promptly to both SayPro and the host.
  • Not engage in misconduct or behavior that could jeopardize the program.

3. Duration and Commitment

  • The learnership term is fixed (e.g., 12 months unless otherwise stated).
  • Early termination by any party must follow due process and be documented.
  • Learners may be removed for non-compliance, misconduct, or prolonged absenteeism.

4. Stipends and Payments

  • SayPro (or the funder/SETA) is responsible for managing stipend payments unless otherwise agreed.
  • Stipends are conditional on attendance and participation.
  • SayPro as a Host Employer is not obligated to pay learners unless otherwise agreed.

5. Confidentiality & Data Protection

  • All parties must maintain confidentiality regarding personal and business information.
  • Learner data must be processed according to POPIA (Protection of Personal Information Act).
  • SayPro and the host employer shall not share learner information without consent unless required by law or SETA.

6. Health, Safety & Liability

  • Host Employers are responsible for ensuring compliance with Occupational Health and Safety Act (OHSA).
  • SayPro shall ensure learners are briefed on safety during induction.
  • Any injuries or incidents must be reported to SayPro and SETA immediately.

7. Monitoring and Evaluation

  • SayPro will conduct regular site visits and learner assessments.
  • Host Employers are expected to cooperate with these visits.
  • Learners will participate in feedback sessions and surveys.

8. Termination or Withdrawal

  • Termination must be documented in writing and shared with all parties and the SETA.
  • Grounds for termination include:
    • Absenteeism
    • Misconduct
    • Lack of progress
    • Business closure or incapacity

9. Certification

  • Learners will receive a Statement of Results (SoR) and/or certificate upon successful completion and verification by the SETA.
  • In the case of Hosting they shall receive a completion Learnership Hosting Completion Certificate from SayPro

10. Dispute Resolution

  • Any disputes will be resolved through internal procedures first.
  • If unresolved, matters may be escalated to the relevant SETA or legal mediation.

11. Signatures

This document must be signed by SayPro, the Host Employer, and the Learner to confirm understanding and agreement.

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