SayPro Templates to Use: Corrective Action Report Template: A template for documenting

Here’s a Corrective Action Report Template for documenting data quality issues and the actions taken to resolve them. This template helps track issues, actions, and ensure that improvements are implemented effectively.

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Corrective Action Report Template

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1. Report Information:

• Report ID: [Unique identifier for the report]
• Date of Report: [Date the report is created]
• Reported By: [Name of the person who identified the issue]
• Assessor Name: [Name of the person who assessed the issue]
• Department/Project: [Department or project related to the data issue]

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2. Issue Identification:

Issue ID	Data Source/Field	Issue Description	Date Identified	Severity	Impact Assessment	Sample Affected (if applicable)
[Issue 001]	[e.g., Sales Data]	[e.g., Missing entries in Sales Data]	[Date]	[ ] Low / [ ] Medium / [ ] High	[e.g., Missing entries affecting total sales analysis]	[e.g., Sales data for Q1]
[Issue 002]	[e.g., Customer Info]	[e.g., Duplicate customer records]	[Date]	[ ] Low / [ ] Medium / [ ] High	[e.g., Impacts customer segmentation and reporting]	[e.g., Customer records for 2023]

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3. Root Cause Analysis:

• Root Cause(s) Identified:
  [Explain the underlying cause of the data quality issue (e.g., human error, system malfunction, lack of validation checks, etc.)]
• Investigation Methodology:
  [Describe the process used to identify the root cause (e.g., data tracing, interviews, audit logs, etc.)]

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4. Corrective Action Plan:

Action ID	Corrective Action	Assigned To	Due Date	Status	Completion Date	Verification Method
[Action 001]	[e.g., Implement data validation checks on entry]	[Name/Team]	[Due Date]	[ ] Pending / [ ] In Progress / [ ] Completed	[Date Completed]	[e.g., Sample verification of new entries]
[Action 002]	[e.g., Remove duplicate entries from the customer database]	[Name/Team]	[Due Date]	[ ] Pending / [ ] In Progress / [ ] Completed	[Date Completed]	[e.g., Database comparison]

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5. Preventative Actions (if applicable):

• Preventative Action(s) Proposed:
  [Describe any additional actions that will prevent the recurrence of similar data quality issues in the future (e.g., new processes, training, automation).]
• Assigned To:
  [Name/Team responsible for implementing preventative actions]
• Due Date:
  [Deadline for completion of preventative actions]

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6. Monitoring and Follow-Up:

• Follow-Up Date:
  [Scheduled date for reviewing the effectiveness of corrective actions]
• Monitoring Method:
  [Describe how the effectiveness of the corrective action will be monitored (e.g., spot checks, system audits, feedback surveys, etc.)]
• Status Update:
  [Notes on the follow-up status and effectiveness of the corrective action]

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7. Final Verification & Closure:

• Verification Conducted By:
  [Name of the person who will verify that the corrective actions have been successfully implemented]
• Date of Final Verification:
  [Date when verification was completed]
• Action Status (Closed/Open):
  [ ] Closed / [ ] Open (Check if the corrective action has been completed and verified)

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8. Sign-Off:

• Corrective Action Lead Signature:
  [Signature or name of the person who implemented the corrective action]
• Date:
  [Date of sign-off]
• Assessor Signature:
  [Signature or name of the person who conducted the final assessment]
• Date:
  [Date of sign-off]

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This template ensures that data quality issues are systematically addressed, actions are tracked, and outcomes are verified. If you’d like to adjust any section or add more details, feel free to ask!