SayPro Data Collection: Oversee the distribution of feedback surveys and manage the logistics of interviews or focus groups.

SayPro Data Collection: Oversight and Logistics Management

Objective:
To oversee and coordinate all data collection activities related to feedback on SayPro’s training programs. This includes managing the distribution of feedback surveys and handling the logistics of interviews and focus groups to ensure smooth, timely, and complete data gathering.

Key Responsibilities in SayPro Data Collection

1. Survey Distribution Oversight

• Prepare and schedule digital surveys (e.g., using Google Forms, Microsoft Forms, SurveyMonkey).
• Ensure surveys are:
  • Aligned with the training’s learning objectives.
  • Distributed to all relevant participants within 24–48 hours after a session.
• Coordinate with trainers to reinforce survey completion during and after training.
• Monitor completion rates and send reminders as needed.

2. Interview & Focus Group Logistics

• Plan the sessions:
  • Determine who will be interviewed or invited to focus groups.
  • Choose appropriate times and platforms (Zoom, Teams, in-person).
• Send invitations with clear instructions and calendar links.
• Develop interview and focus group guides aligned with feedback goals.
• Assign note-takers or recorders, if necessary, to document insights.
• Manage informed consent, if feedback is being recorded or attributed.

3. Scheduling and Communication

• Coordinate with participants and facilitators to avoid scheduling conflicts.
• Provide participants with reminders (1 day and 1 hour before sessions).
• Prepare and distribute materials in advance, such as discussion prompts or consent forms.

4. Data Management

• Ensure secure storage of all collected feedback data.
• Maintain a log of participants, response rates, and feedback completion.
• Organize raw data for analysis (e.g., exporting survey responses to Excel, coding interview notes).

Sample Tools & Resources

Success Indicators

• ≥ 85% response rate from training participants.
• 100% of planned interviews and focus groups conducted within schedule.
• All data securely compiled and ready for analysis within 5 days of collection close.
• Positive participant feedback on the clarity and accessibility of the data collection process.

Would you like a checklist or template to help manage the data collection workflow for your upcoming sessions?