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SayPro Field Data Collection Log

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Written by

Tsakani Stella Rikhotso

in

SayPro Field Data Collection Log

Project Name: [Insert Project Name]
Location/Region: [Insert Area(s) of Data Collection]
Reporting Period: [Month/Year]
Field Data Collection Supervisor: [Full Name]
Date of Submission: [Insert Date]

1. Summary of Field Data Collection Activities

Brief summary of the scope and objectives of the field data collection conducted during this period.

Example:
“Field data collection was conducted from May 1–25, 2025, across three districts in Eastern Cape. The focus was on gathering beneficiary feedback, tracking training attendance, and verifying program outputs. A total of 450 survey responses were recorded.”

2. Daily Data Collection Log Table

DateLocation (Site/Venue)Enumerator(s)Tool UsedData Type Collected# of Entries CollectedIssues/ChallengesStatus (Complete/In Progress)
[DD/MM][e.g., Site A, Ward 4][Name(s)][e.g., KoboToolbox, Paper][e.g., Surveys, Observations][e.g., 45][e.g., Network delay][Complete]
[DD/MM][e.g., School B][Name(s)][e.g., ODK][e.g., Attendance Logs][e.g., 30][e.g., Refusals][In Progress]

3. Summary Statistics

IndicatorTargetActual Collected% AchievedNotes
Total number of beneficiaries[XXX][XXX][XX%][e.g., Target exceeded in Ward 2]
Total number of surveys completed[XXX][XXX][XX%][e.g., Delays in one location]
Data collection days planned[XXX][XXX][XX%][e.g., Rained out on May 14]

4. Data Quality Checks

Check ConductedYes/NoDate CompletedResponsible PersonFindings
Enumerator training completedYes[Date][Trainer Name][e.g., All staff trained in Kobo]
Spot checks conducted in the fieldYes[Date(s)][Supervisor Name][e.g., 2 errors found, corrected]
Data reviewed before uploadYes[Date][M&E Assistant][Minor formatting issues]
Data uploaded to systemYes[Date][Data Officer][Completed without issue]

5. Observations & Lessons Learned

Provide observations made during data collection and lessons learned to inform future exercises.

  • [Enumerator fatigue was high in rural sites; need to stagger workloads.]
  • [Consent process delays reduced speed; streamline scripts.]
  • [Tablet battery issues; plan better charging strategy.]

6. Recommendations

List any actionable recommendations based on challenges or insights during the fieldwork.

IssueRecommendationResponsibleTimeline
Poor network coverageUse offline mode with auto-upload featureDigital TeamImmediate
Low youth response rateUse peer facilitators to build trustField CoordinatorNext round of data
Enumerator knowledge gapsRefresher session on data ethicsM&E LeadBefore next round

7. Sign-Off

NameRoleSignatureDate
[Enumerator Supervisor]Field Data Collection Lead
[M&E Officer]Monitoring & Evaluation Officer
[Project Manager]Project Lead/Manager

8. Attachments Checklist

Please include:

  • Raw data files (Excel/CSV/Kobo export)
  • Enumerator attendance sheets
  • Site photos (if applicable)
  • Consent forms (if required)
  • Completed survey tools (if paper-based)

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