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SayPro Evidence of monthly M&E reporting

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Written by

Tsakani Stella Rikhotso

in

SayPro Evidence of Monthly M&E Reporting

Project/Programme Name: [Insert Project Name]
Reporting Month: [e.g., May 2025]
Submitted By: [Name and Position]
Submission Date: [Insert Date]
Location/Region: [Insert Site(s) or Geographic Coverage]

1. M&E Submission Summary

Reporting ItemSubmitted? (Yes/No)Submission DateFormatSubmission Method
M&E Monthly Report (Narrative)[Yes/No][DD/MM/YYYY][Word/PDF][Email/Platform Upload]
Performance Indicator Tracker (PIT)[Yes/No][DD/MM/YYYY][Excel/Google Sheet][Dashboard/Email]
Field Data Collection Log[Yes/No][DD/MM/YYYY][Excel/Online Form][SayPro Platform/Email]
Beneficiary Survey Data[Yes/No][DD/MM/YYYY][CSV/Excel][KoboToolbox/ODK/Email]
Dashboard Update/Usage Record[Yes/No][DD/MM/YYYY][Screenshot/Report][SayPro Dashboard]
Supporting Evidence (Photos, Attendance, etc.)[Yes/No][DD/MM/YYYY][JPG/PDF/ZIP][Google Drive/Email]

2. Evidence Upload Links or Storage Paths

Provide actual links or storage references to where evidence is stored/shared (Google Drive, internal server, SayPro M&E dashboard, etc.)

Document TypeLink or File Path
Monthly M&E Narrative Report[Insert hyperlink or drive path]
KPI/Indicator Tracker[Insert hyperlink or drive path]
Survey Data Export[Insert hyperlink or drive path]
Field Photos (if applicable)[Insert hyperlink or folder name]
Attendance Registers[Insert hyperlink or folder path]
Consent Forms (if required)[Insert folder link]

3. M&E Review/Approval Status

ReviewerPositionReview StatusComments (if any)Date Reviewed
[Reviewer Name]M&E Officer[Approved/Pending][e.g., Needs clarity on Indicator 2][DD/MM/YYYY]
[Supervisor Name]Project Manager[Approved/Pending][e.g., Excellent data presentation][DD/MM/YYYY]

4. Notes and Observations

  • [e.g., This month showed improved data accuracy due to new validation steps.]
  • [e.g., Dashboard engagement increased after refresher training.]
  • [e.g., Delays in two sites due to public holidays.]

5. Sign-Off

NameRoleSignatureDate
[Your Name]M&E Focal Person[DD/MM/YYYY]
[Manager Name]Project Lead or Supervisor[DD/MM/YYYY]

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