SayPro Present changes during the monthly online/face-to-face session

Prepared by: SayPro Strategic Planning Office
Session Type: Online / Face-to-Face (Hybrid-ready)
Date: [Insert Scheduled Date – e.g., 15 May 2025]
Facilitator: [Name], Senior Policy Analyst
Theme: “Building Policy Together – May 2025 Updates”

🎯 Presentation Objectives

• Clearly present the May 2025 policy changes
• Highlight strategic alignment with SayPro goals
• Engage staff/stakeholders for questions, discussion, and feedback

🗂️ Presentation Agenda

1. Welcome and Session Purpose (5 mins)
   • Brief intro from SayPro Operations Royalty or Strategic Planning Office lead
   • Objective: Inform + Engage + Empower
2. Overview of Policy Updates – May 2025 (10 mins)
   • Key Changes Presented Visually:
     • 📌 Program Delivery Alignment Policy – streamlined KPIs
     • 🤝 Stakeholder Engagement Protocol – new communication framework
     • 💼 Financial Reporting Compliance – updated audit cycles
     • 🧩 HR and Ethics Policy – improved reporting channels
   • Include before/after comparisons where helpful
3. Updated Policy Map Walkthrough (5 mins)
   • Show live or static version of updated policy map
   • Point out key areas of impact
4. What This Means for You (5 mins)
   • Departmental responsibilities
   • Where to find full documents (SharePoint, website)
5. Live Q&A / Open Floor Discussion (10–15 mins)
   • Encourage clarifying questions
   • Use polling or chat box for virtual sessions to engage quieter participants
6. Closing and Next Steps (5 mins)
   • Deadline for feedback (20 May 2025)
   • Policy Forum Date: 26 June 2025
   • Contact: 📧 planning@saypro.org

🛠️ Presentation Materials

• PowerPoint / Google Slides Deck
• Printed policy summary handouts (for in-person)
• Feedback form QR code or shortlink
• Updated Policy Map (PDF link and live demo if online)

🗣️ Sample Presenter Script Opening:

“Good [morning/afternoon], everyone. Welcome to SayPro’s Monthly Policy Update Session.

This month, we’ve made several important changes focused on improving alignment across our programs, refining how we engage stakeholders, and strengthening our internal accountability. These changes aren’t just about compliance — they’re about working smarter, more ethically, and with greater transparency.

Let’s take a closer look at what’s new and what it means for your role…”