SayPro Host internal Q&A forums for departments on SayPro virtual event page

Hosted by: SayPro Strategic Planning Office
Platform: SayPro Virtual Events Hub – en.saypro.online
Audience: Internal Department Staff
Purpose: Clarify strategic updates, policy changes, KPI expectations, and address departmental concerns in real time.

🔹 Objectives

• Provide a structured, transparent forum for two-way communication.
• Clarify recent updates from May’s SCOR-1 policy and operations changes.
• Enable departments to raise challenges, request clarification, and suggest process improvements.
• Strengthen internal alignment around Q2 deliverables and risk management.

✅ Implementation Plan

1. Schedule Q&A Forum Series

Each department receives a dedicated 45-minute session.

2. Set Up Event Pages on SayPro Website

URL: en.saypro.online/events
For each event page:

• Title: “Q2 Departmental Q&A Forum – [Department Name]”
• Description: Short blurb on the forum’s purpose (see below)
• Event date/time and RSVP link (internal access)
• Upload agenda and relevant documents (policy updates, KPIs, risk log summaries)

Sample Event Description:

Join your department’s Q&A Forum to engage directly with SayPro’s leadership and planning team. We’ll address questions on policy updates, operational targets, KPI monitoring, and any barriers to implementation you’re facing in Q2.

Bring your voice. Shape our direction.

3. Staff Communication Plan

📧 Internal Email Announcement (Sent 14 May 2025)

Subject: Register Now – SayPro Q2 Departmental Q&A Forums

Dear Team,

We’re pleased to invite all staff to join their respective Q&A Forums on the SayPro Virtual Event Page this May. This is your chance to raise questions, share feedback, and align with current priorities.

👉 View the schedule & RSVP: en.saypro.online/events

Please register for your departmental session by 17 May 2025.

— Strategic Planning Office

4. Host the Sessions

• Platform: Embedded Zoom or Teams via SayPro Virtual Event page
• Features: Live chat, moderated Q&A, and downloadable slides
• Moderated by Strategic Planning Office with department leadership present
• All sessions recorded for internal playback

5. Follow-Up and Documentation

• Summary notes and Q&A transcripts posted in SayPro SharePoint
• Common themes compiled into a post-event Internal FAQ Sheet
• Outstanding issues forwarded to SayPro Operations Royalty for resolution or follow-up