SayPro Publish and archive the new risk plan on the SayPro Strategic Governance Portal

Plan Name: Risk Management Plan – Version 2 (Q2 2025)
Cycle Reference: SayPro Monthly – SCOR-1 (May 2025)
Prepared by: SayPro Strategic Planning Office
Authorized by: SayPro Operations Royalty
Portal: SayPro Strategic Governance Portal
Publication Date: 24 May 2025
Archive Location: SharePoint > Governance > Risk Plans > RMP Archives

🧭 Objective

To ensure that the newly revised Risk Management Plan is:

• Publicly accessible to internal stakeholders via the Governance Portal
• Properly archived for audit, compliance, and knowledge management purposes
• Integrated with risk tracking dashboards and control logs

✅ Step-by-Step Publication Process

🔹 Step 1: Finalize and Format Document

• File Name: SayPro-RMP-V2-Q2-2025.pdf
• Includes:
  • Executive Summary
  • Departmental Risk Register
  • Updated Control Action Log
  • Appendices: Emerging Risks, Role Assignments, Revision History
• Format: Accessible PDF (OCR and tagged for screen readers)

🔹 Step 2: Upload to Governance Portal

• Log in to: https://en.saypro.online/governance
• Navigate to: 📂 Documents > Risk Management
• Upload final RMP file and supporting documents:
  • Risk Trends Dashboard (PDF)
  • Risk Register (Excel)
  • Control Action Log (Excel)
• Add metadata: Title, Authoring Office, Tags (e.g., “risk”, “Q2”, “SCOR-1”)

🔹 Step 3: Update Website Announcement & Portal Entry

• Post an announcement on the portal landing page:

📢 New Risk Management Plan Released – Q2 2025
The updated Risk Management Plan is now available. It outlines emerging risks, department-level control strategies, and revised risk roles.
📄 View RMP-V2-Q2-2025
🗓️ Released: 24 May 2025 | 📌 Required reading for all department heads

🔹 Step 4: Archive Previous Version

• Archive previous plan:
  • File: SayPro-RMP-V1-Q1-2025.pdf
  • Location: 📁 SharePoint > Governance > Risk Plans > Archive > 2025
• Update Archive Index Sheet (RMP-Archive-Index.xlsx) with:
  • Version, Date Released, Superseded By, Responsible Unit

🔹 Step 5: Notify Stakeholders

Internal Notification Email Sample:

Subject: 📄 New Risk Management Plan Now Available – Action Required

Dear Team,

The revised SayPro Risk Management Plan (RMP-V2-Q2-2025) is now live on the Strategic Governance Portal. All directors and managers are required to review the plan and apply updated controls.

🔗 View the RMP here: en.saypro.online/governance/risk-management

Please confirm acknowledgment through your HRIS dashboard by 27 May.

— Strategic Planning Office
📧 strategy@saypro.org

📎 Supporting Resources

🗂️ Final Deliverable Summary

• ✅ Published Plan: Accessible on portal as of 24 May 2025
• 📤 Old Version Archived: Fully logged and indexed
• 📧 Staff Notification Issued: With acknowledgment requirements
• 📁 Documentation Synced: With Governance and Compliance folders