SayPro Weekly Task Sheets (SayPro Template WTS-1)

SayPro Weekly Task Sheets (SayPro Template WTS-1)

Template Code: WTS-1
Issued by: SayPro Monitoring and Evaluation Office
Submission Frequency: Weekly (every Friday by 16:00)
Platform: SayPro Monitoring System (SMS)

Purpose:

The SayPro Weekly Task Sheet (WTS-1) is a standardized reporting tool designed to document and monitor weekly tasks, responsibilities, and progress across all SayPro departments and project teams. It ensures consistency in reporting, supports real-time tracking of deliverables, and strengthens accountability at all operational levels.

Key Functions of WTS-1:

• Task Planning: Define weekly objectives, task assignments, and deliverables
• Progress Tracking: Record status updates (Not Started, In Progress, Completed, Delayed)
• Performance Monitoring: Align tasks with departmental KPIs and strategic goals
• Internal Reporting: Feed verified task data into weekly system updates and monthly SCLMR-1 reports
• Learning Integration: Capture notes on challenges, innovations, and lessons learned

Template Sections (WTS-1):

1. Department / Project Name
2. Reporting Period (Week Start – Week End)
3. Prepared By / Approved By
4. Task Description
5. Assigned To
6. Expected Output / KPI Link
7. Progress Status
8. Remarks / Notes (Challenges, Dependencies, etc.)

Submission and Review Process:

• Completed WTS-1 forms are uploaded weekly via the SayPro Monitoring System
• Reviewed by the SayPro Monitoring and Evaluation Office for accuracy and completeness
• Feedback or revision requests are returned to departments within two working days
• Final versions are archived in the SayPro Learning Database

Benefits:

• Promotes discipline and accountability in weekly planning
• Provides a real-time snapshot of organizational activity
• Enables data-driven reporting for both internal and external use
• Supports timely escalation of issues and resource reallocation