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SayPro Weekly system management check-ins completed (at least 12 in a quarter)
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro Weekly System Management Check-Ins Log
📅 Quarter: [Insert Quarter, e.g., Q2 – April to June 2025]
🎯 Target: Minimum 12 system management check-ins per quarter
📍 Department: SayPro System Management
🗂️ Reporting To: SayPro Monitoring and Evaluation Office
🔍 Purpose
Weekly check-ins ensure that SayPro’s digital systems, tools, platforms, and dashboards are:
- Functioning optimally
- Secure and compliant
- Continuously aligned with operational goals
- Responsive to user needs and feedback
🗓️ Check-In Summary Table
| Week No. | Check-In Date | System Areas Reviewed | Issues Found | Actions Taken | Responsible Officer | Status (✔/✖) |
|---|---|---|---|---|---|---|
| Week 1 | 01 Apr 2025 | Dashboard, GPT Uploads | None | Routine update | John M. | ✔ |
| Week 2 | 08 Apr 2025 | Attendance Tracker | Minor lag | Bug fix issued | Ayesha K. | ✔ |
| Week 3 | 15 Apr 2025 | Prompt Library | Sync issue | Auto-sync enabled | Lebo N. | ✔ |
| Week 4 | 22 Apr 2025 | Reporting Templates | None | N/A | John M. | ✔ |
| Week 5 | 29 Apr 2025 | User Access Logs | Flagged login | MFA reset | Ayesha K. | ✔ |
| Week 6 | 06 May 2025 | Upload Portals | No issues | N/A | Lebo N. | ✔ |
| Week 7 | 13 May 2025 | Dashboard Widgets | API delay | Cleared cache | John M. | ✔ |
| Week 8 | [Planned] | LMS Integration | — | — | — | ⏳ |
| Week 9 | [Planned] | Database Backup | — | — | — | ⏳ |
| Week 10 | [Planned] | Analytics Dashboards | — | — | — | ⏳ |
| Week 11 | [Planned] | SCLMR Upload Modules | — | — | — | ⏳ |
| Week 12 | [Planned] | Overall Systems Audit | — | — | — | ⏳ |
✅ Check-In Completion Tracker
- Total Weeks in Quarter: 12
- Completed as of Today: 7
- Pending: 5
- Status: 🟡 In Progress
📌 Notes & Recommendations
- Trend: No major disruptions identified so far; minor issues are resolved within 24–48 hours.
- Key Concern: Monitoring login security patterns—potential need for system-wide MFA enforcement.
- Recommendation: Establish automated weekly reminders and a rolling dashboard audit schedule.
📝 Sign-Off
| Name | Role | Signature | Date |
|---|---|---|---|
| [System Manager] | SayPro System Admin | [Signature] | [Date] |
| [M&E Officer] | Monitoring & Evaluation | [Signature] | [Date] |
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