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SayPro Weekly KPI Progress Sheet (including numeric indicators)

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Written by

Tsakani Stella Rikhotso

in

SayPro Weekly KPI Progress Sheet

Reporting Period:
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Week Ending:
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1. Overview of KPIs

(The following KPIs are tracked across different units and activities)

KPI IDKPI DescriptionUnit of MeasurementTargetActualVarianceProgress (%)Responsible Unit
KPI 001Participant Engagement RatePercentage (%)90%85%-5%94%SayPro Education
KPI 002Resource Distribution RatePercentage (%)100%95%-5%95%SayPro Logistics
KPI 003Number of Workshops ConductedCount (#)1210-283%SayPro Training
KPI 004Budget Utilization RatePercentage (%)100%85%-15%85%SayPro Finance
KPI 005On-Time Delivery RatePercentage (%)95%90%-5%95%SayPro Logistics
KPI 006Stakeholder SatisfactionAverage Rating (1-5)4.54.2-0.393%SayPro Engagement
KPI 007New Partnerships FormedCount (#)32-167%SayPro Partnerships

2. KPI Progress by Department

(Detailed breakdown of KPIs by individual departments or units)

SayPro Education

KPI IDKPI DescriptionTargetActualVarianceProgress (%)
KPI 001Participant Engagement Rate90%85%-5%94%
KPI 003Number of Workshops Conducted1210-283%

SayPro Logistics

KPI IDKPI DescriptionTargetActualVarianceProgress (%)
KPI 002Resource Distribution Rate100%95%-5%95%
KPI 005On-Time Delivery Rate95%90%-5%95%

SayPro Finance

KPI IDKPI DescriptionTargetActualVarianceProgress (%)
KPI 004Budget Utilization Rate100%85%-15%85%

SayPro Engagement

KPI IDKPI DescriptionTargetActualVarianceProgress (%)
KPI 006Stakeholder Satisfaction4.54.2-0.393%

SayPro Partnerships

KPI IDKPI DescriptionTargetActualVarianceProgress (%)
KPI 007New Partnerships Formed32-167%

3. KPI Performance Breakdown

This section tracks the weekly performance against targets and includes calculated metrics such as percentage progress, variance, and overall impact.

KPI IDTarget for the WeekActual for the WeekVariance (%)Cumulative TargetCumulative ActualCumulative Variance
KPI 00190%85%-5%360%340%-20%
KPI 002100%95%-5%400%380%-20%
KPI 0031210-24846-2
KPI 004100%85%-15%400%340%-60%
KPI 00595%90%-5%380%370%-10%
KPI 0064.54.2-0.31816.8-1.2
KPI 00732-11210-2

4. Variance Analysis

In this section, each KPI is assessed for variance, and the root causes of underperformance or overachievement are highlighted. These insights will help drive adjustments in strategy or operations.

KPI IDVariance DescriptionActions TakenNext Steps
KPI 001-5% variance due to lower-than-expected engagement in workshopsAdjusted marketing strategy and targeted follow-upsIncrease outreach efforts for next week
KPI 002-5% variance due to logistical delaysIncreased coordination with external suppliersStrengthen supplier communication
KPI 003-2 workshops behind target due to resource constraintsRescheduled some sessions for next weekAllocate additional resources for upcoming workshops
KPI 004-15% variance due to slow spending rateReassessed budget allocation for upcoming eventsExpedite approval for next budget phase
KPI 005-5% variance in delivery schedules due to transportation issuesCoordinated with alternative transport vendorsExplore more reliable logistics partners
KPI 006-0.3 variance in stakeholder satisfactionSome stakeholders reported slow response timesImprove response time for inquiries and feedback
KPI 007-1 variance in forming new partnershipsFewer new partnerships due to political instabilityFocus on existing partnerships and long-term engagement

5. Key Takeaways and Actionable Insights

  • Key Achievements:
    • SayPro Logistics has maintained a high on-time delivery rate despite delays.
    • Stakeholder satisfaction is still within a strong range (4.2 out of 5), indicating good relationship management.
  • Challenges:
    • The primary challenge this week is resource distribution, with delays noted due to logistical issues.
    • Participant engagement is lower than anticipated, requiring stronger outreach and engagement strategies.
  • Actionable Insights:
    • Increase outreach to boost participant engagement, especially through digital platforms.
    • Resolve logistical bottlenecks by improving coordination with suppliers and considering new transportation options.
    • Focus on stakeholder engagement to improve satisfaction ratings by responding faster to feedback.

6. Cumulative KPI Performance (Year-to-Date)

KPI IDYear-to-Date TargetYear-to-Date ActualVariance (%)
KPI 001360%340%-20%
KPI 002400%380%-20%
KPI 0034846-2
KPI 004400%340%-60%
KPI 005380%370%-10%
KPI 0061816.8-1.2
KPI 0071210-2

7. Recommended Actions and Adjustments for Next Week

  1. Participant Engagement: Implement a targeted follow-up campaign via email and social media to boost attendance.
  2. Resource Distribution: Reassess supply chain bottlenecks and consider backup vendors or routes.
  3. Stakeholder Engagement: Increase communication frequency to improve satisfaction rates.
  4. Budget Management: Allocate remaining funds efficiently and expedite any approval processes.

8. Submitted By:

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Date Submitted:
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This SayPro Weekly KPI Progress Sheet allows departments to track their progress toward strategic objectives and provides real-time data for efficient decision-making. The sheet captures both quantitative metrics and qualitative insights, making it easier for teams to adjust strategies quickly when necessary.

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