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SayPro Inventory Submission Template
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro Inventory Submission Template
Section A: General Information
| Field | Details |
|---|---|
| Department / Office Name | [Enter Department Name] |
| Submitted By | [Full Name of Person Completing] |
| Position / Title | [Job Title] |
| Contact Email | [Email Address] |
| Submission Date | [DD/MM/YYYY] |
| Reporting Period | [e.g., Q2 2025] |
Section B: Inventory List
| Item No. | Asset Name / Description | Asset Category | Quantity | Asset Condition | Location | Assigned To | Asset ID / Serial No. | Date Acquired | Remarks |
|---|---|---|---|---|---|---|---|---|---|
| 1 | Dell Laptop Latitude 5530 | IT Equipment | 5 | Good | Head Office | John Mokoena | IT-2023-001 | 15/03/2023 | Needs OS update |
| 2 | Projector – Epson EB-E10 | Training Equipment | 2 | Fair | Cape Town Office | Unassigned | EQ-2022-007 | 04/11/2022 | Lamp replacement due soon |
| 3 | Office Desk (wooden) | Office Furniture | 10 | Excellent | Training Centre Hall | Multiple Users | OF-2021-109 | 10/01/2021 | New batch from vendor |
Section C: Inventory Totals
| Asset Category | Total Items | Total Value (if known) |
|---|---|---|
| IT Equipment | [X] | [e.g., R80,000] |
| Training Equipment | [X] | [e.g., R25,000] |
| Office Furniture | [X] | [e.g., R40,000] |
| Stationery Supplies | [X] | [e.g., R5,000] |
| Other (Specify) | [X] | [e.g., R12,000] |
Section D: Submission Checklist
✅ Asset list reviewed and verified
✅ All serial numbers recorded where applicable
✅ Condition of each item assessed
✅ Department head approved the submission
✅ Digital and physical copies stored
Section E: Approvals
| Name | Role | Signature | Date |
|---|---|---|---|
| Inventory Officer (Submitter) | [Inventory Officer] | ||
| Department Manager | [Line Manager] | ||
| SayPro Asset Coordinator | [Ops or Finance Officer] |
📎 Format Options
- Excel/Google Sheets (recommended for automated consolidation)
- Fillable PDF (for field teams)
- Web form integration (via SayPro internal portal)
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