SayPro Staff

SayPro Recruitment Justification Sheets (if requesting new roles)

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

Written by

Clifford Lesiba Legodi

in

📄 SayPro Recruitment Justification Sheet

Use this form to propose the addition of new roles to the SayPro structure.

SECTION A: Requestor Information

FieldDetails
Department / Unit[e.g., Community Training Division]
Submitted By[Full Name]
Job Title[e.g., Senior Program Manager]
Contact Email / Phone[email@example.com / +27 000 0000]
Submission Date[DD/MM/YYYY]

SECTION B: Position Request Details

FieldDetails
Proposed Job Title[e.g., Youth Development Officer]
Number of Positions Requested[e.g., 2]
Employment Type☐ Full-Time ☐ Part-Time ☐ Contract ☐ Internship
Proposed Salary Band[e.g., R240,000 – R280,000 annual]
Intended Start Date[DD/MM/YYYY]
Reporting Line[e.g., Reports to Regional Program Lead]
Duty Station / Location[e.g., Limpopo Office / Remote]

SECTION C: Strategic Justification

CriteriaNarrative Justification
Alignment with Strategic Goals[e.g., Supports Pillar 2: Scaling Training Access in Rural Regions]
Evidence of Need[e.g., Current staff-to-project ratio exceeds 1:6, affecting quality]
Budget Availability[e.g., Funded through Q2 donor allocation; verified by Finance]
Programmatic / Operational Impact[e.g., Will increase youth participation by 40% in targeted areas]

SECTION D: Role Profile Summary

Key Duties & ResponsibilitiesEssential Qualifications & Experience
– Deliver training workshops– Bachelor’s in Education / Development Studies
– Support community mobilization efforts– 3+ years fieldwork experience
– Collect and report program data– Strong facilitation and M&E skills
– Coordinate with regional program staff– Local language proficiency preferred

SECTION E: Alternative Options Explored

Have alternatives to recruitment been considered?
✅ Yes ☐ No

If yes, explain:

  • Internal reassignment explored but no qualified candidates available
  • Outsourcing considered but cost and quality risks identified

SECTION F: Approval Workflow

Approver NamePositionSignatureDateDecision
Line Manager☐ Approve ☐ Reject
Department Director☐ Approve ☐ Reject
HR Business Partner☐ Approve ☐ Reject
Finance Representative☐ Confirmed Budget

SECTION G: HR Office Use Only

FieldDetails
Job Description Finalized?☐ Yes ☐ No
Vacancy Approved for Posting?☐ Yes ☐ No
Recruitment Timeline (Estimated)[e.g., 4 weeks]
HR Remarks[e.g., Recommend bundling with Q2 recruitment drive]

📌 Notes:

  • Attach a draft job description and organogram showing where the role fits.
  • Final approvals must be logged in the SayPro HRIS and Quarterly Workforce Plan.
  • Submit to HR & Strategic Planning Office for processing.

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