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SayPro Signed Organogram Validation from Department Head
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
📄 SayPro Organogram Validation Form
Departmental Sign-Off – Organogram Accuracy and Role Alignment
SECTION A: Department Information
| Field | Details |
|---|---|
| Department / Unit Name | [e.g., Monitoring & Evaluation Unit] |
| Department Head Full Name | [e.g., Ms. Thandiwe Moyo] |
| Job Title | [e.g., Director of M&E] |
| Office Location | [e.g., SayPro HQ / Eastern Cape Office] |
| Reporting Date | [DD/MM/YYYY] |
| Reporting Quarter | [e.g., Q2 2025] |
SECTION B: Organogram Verification Checklist
Please tick ✅ each item to confirm validation.
| Validation Item | ✅ Confirmed |
|---|---|
| All current staff roles are accurately reflected in the organogram | ☐ |
| Titles and reporting lines are updated and aligned with SayPro structure | ☐ |
| Vacant, redundant, or duplicate roles are clearly identified | ☐ |
| All acting roles are labeled with “(Acting)” | ☐ |
| Interns, volunteers, and contract staff are included where relevant | ☐ |
| The organogram reflects alignment with current strategic and operational goals | ☐ |
| Departmental inputs were submitted to HR/Strategic Planning on time | ☐ |
SECTION C: Comments (if any)
Use this space to note any structural concerns, planned changes, or requests:
[Free text field — e.g., “Requesting HR review of two overlapping data roles before Q3 restructuring.”]
SECTION D: Department Head Certification
I hereby confirm that the attached departmental organogram is accurate as of the date above, reflects current workforce structure, and aligns with SayPro’s operational priorities and strategic workforce mapping requirements.
| Name of Department Head | Signature | Date |
|---|---|---|
| [Full Name] |
SECTION E: Strategic Planning Office Review (Internal Use Only)
| Field | Details |
|---|---|
| Organogram Uploaded to HRIS | ☐ Yes ☐ No |
| Discrepancies Identified? | ☐ Yes ☐ No (If yes, attach notes) |
| Validated by | [Name, Strategic Planning Officer] |
| Signature | |
| Validation Date | [DD/MM/YYYY] |
📎 Submission Instructions:
- Attach updated organogram (.pdf/.doc/.png) with this signed form.
- Submit to the SayPro Strategic Planning Office and copy HR.
- Due no later than the 5th working day of each new quarter.
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