SayPro Staff

SayPro Submit updated staff structure (including changes in reporting lines)

SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.

Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407

Written by

Clifford Lesiba Legodi

in

📄 SayPro Staff Structure Update Submission Form

To be completed by Department Heads for updates to staff structure and reporting lines.

SECTION A: Department & Submitter Details

FieldDetails
Department / Unit Name[e.g., Training & Capacity Development]
Submitted By (Full Name)[e.g., Nokuthula Mkhize]
Position / Title[e.g., Department Head / Director]
Email Address[e.g., nokuthula@saypro.org.za]
Submission Date[DD/MM/YYYY]
Reporting Quarter[e.g., Q2 2025]

SECTION B: Summary of Changes to Staff Structure

Briefly describe the structural or personnel changes being submitted:

[Free text field – e.g., “The Reporting & Insights Officer now reports to the M&E Manager instead of the Program Director.”]

SECTION C: Staff Reporting Line Updates

Staff NameCurrent Position TitleOld SupervisorNew SupervisorReason for Change
Lerato DlaminiData Collection OfficerProgram CoordinatorM&E ManagerCentralization of M&E functions
Sipho MolefeSenior FacilitatorDirector of OperationsRegional Lead – GautengShift to region-based delivery structure
Amahle KhumaloYouth Engagement OfficerVolunteer Program LeadTraining CoordinatorOrganizational restructure

SECTION D: New Positions Added (If Any)

Position TitleReports ToFT/PT/ContractBudget SourceJob Description Attached?
Senior Outreach AdvisorDirector of CommsFTDonor Grant (Youth Fund)☐ Yes ☐ No
Systems AdministratorIT ManagerFTCore Budget☐ Yes ☐ No

SECTION E: Positions Removed or Made Redundant (If Any)

Position TitleLast Holder (if known)Reason for RemovalEffective Date
Program Support InternVacantInternship program paused for Q230/04/2025
Regional Admin ClerkThemba RadebeRole consolidated under new Admin Hub model15/05/2025

SECTION F: Organogram Update

✅ Attached updated departmental organogram reflecting all changes
☐ Not attached – to be submitted by [Date]

File name: [DepartmentName_Q2_Organogram.pdf]

SECTION G: Department Head Sign-Off

I confirm that the above staff structure updates are accurate and align with current operational realities and SayPro strategic priorities.

NameSignatureDate
[Full Name]

SECTION H: Strategic Planning & HR Review

FieldDetails
Reviewed By (Planning Officer)
HRIS Updated☐ Yes ☐ No
Finance Notified (if relevant)☐ Yes ☐ No
Organogram Version Logged[e.g., Version 3.1 – Q2 2025]
Approved By[Director / HR Lead]
Date of Entry into Official Records[DD/MM/YYYY]

📌 Submission Instructions:

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