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SayPro Human Capital Mapping Submission Form
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro Human Capital Mapping Submission Form
Quarterly Workforce Submission | Strategic Planning & HR Coordination
🗂️ SECTION A: Department Information
| Field | Response |
|---|---|
| Department / Unit Name | [e.g., Community Development] |
| Region / Office Location | [e.g., Western Cape – Cape Town Office] |
| Department Head Name | [Full Name] |
| Submission Date | [DD/MM/YYYY] |
| Quarter Covered | [e.g., Q2 2025] |
👥 SECTION B: Staff Inventory Table
Provide a full list of all current staff, roles, reporting lines, and statuses.
| Staff ID | Full Name | Job Title | Reports To | Employment Type | Status | Start Date | End Date (if contract) |
|---|---|---|---|---|---|---|---|
| SAY-001 | Naledi Khoza | Head of Programs | COO | Full-Time | Active | 01/02/2021 | |
| SAY-002 | Lerato Dlamini | Program Officer | Head of Programs | Full-Time | On Leave | 15/06/2022 | |
| SAY-003 | Vacant | Community Liaison Officer | Program Officer | Full-Time | Vacant | ||
| SAY-004 | John Mokoena | Admin Assistant | Operations Manager | Intern | Active | 10/03/2025 | 10/09/2025 |
⚠️ SECTION C: Vacancies and Overlaps
Identify any unfilled, redundant, or overlapping roles in your department.
| Role Title | Vacant / Overlap | Notes | Action Plan |
|---|---|---|---|
| Community Liaison Officer | Vacant | Key role for outreach not yet filled | Urgent recruitment |
| Field Support Coordinator | Overlapping | Similar duties to Community Facilitator | Role consolidation under review |
🎯 SECTION D: Q2 Strategic Output Linkages
Map current staff roles to SayPro’s Q2 deliverables and strategic pillars.
| Job Title | Linked Output Code | Strategic Pillar |
|---|---|---|
| Head of Programs | Q2-PROG-DELIVERY | Pillar 1: Program Scale-Up |
| Program Officer | Q2-ENGAGE-COMMUNITY | Pillar 4: Stakeholder Engagement |
| Admin Assistant (Intern) | Q2-ADMIN-SUPPORT | Pillar 5: Operational Excellence |
📊 SECTION E: Skills Inventory & Gaps
| Skill Area | Coverage (✓/✗) | Gap Identified | Plan to Address |
|---|---|---|---|
| Monitoring & Evaluation | ✓ | No | |
| Digital Literacy | ✗ | Yes | Recommend internal upskilling |
| Field Data Collection | ✓ | No | |
| Budget Management | ✗ | Yes | Consider short-course training |
📈 SECTION F: Training & Internal Mobility Opportunities
List staff eligible for promotion or cross-department mobility.
| Name | Current Role | Recommended Move / Training | Timeline |
|---|---|---|---|
| Lerato Dlamini | Program Officer | Consider for Regional Program Manager | Q3 2025 |
| John Mokoena | Admin Assistant (Intern) | Short course in Program Administration | Immediately |
✅ SECTION G: Departmental Sign-Off
| Department Head Name | Signature | Date |
|---|---|---|
📤 Submission Instructions
- Submit completed form via:
🔗 SayPro HR Portal → “Quarterly Human Capital Submission” Folder
or
📧 Email to: humancapital@saypro.org.za and CC: hr@saypro.org.za - Deadline: End of Week 2 of the quarter
📎 Attachments Required:
- Updated Departmental Organogram
- Updated Role Descriptions (linked to Q2 outputs)
- Vacancy Justification Forms (if applicable)
- Skills Audit Report (optional, if completed this quarter)
Would you like this form delivered as:
- ✅ Google Form (for centralized online submission),
- ✅ Excel Template (for department-level data tracking),
- ✅ PDF Fillable Form (for formal HR submission)?
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