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SayPro Vacancy Justification Form
SayPro is a Global Solutions Provider working with Individuals, Governments, Corporate Businesses, Municipalities, International Institutions. SayPro works across various Industries, Sectors providing wide range of solutions.
Email: info@saypro.online Call/WhatsApp: + 27 84 313 7407
SayPro Vacancy Justification Form
🧾 Section A: Position Details
| Field | Information |
|---|---|
| Position Title | |
| Department | |
| Reporting To | |
| Employment Type | ☐ Full-Time ☐ Part-Time ☐ Contract ☐ Temporary |
| Replacement or New Role | ☐ Replacement ☐ New Position |
| Proposed Start Date |
📋 Section B: Justification for Vacancy
- Reason for Vacancy (tick one or more):
- ☐ Resignation
- ☐ Promotion/Transfer
- ☐ New Role Created
- ☐ Workload Increase
- ☐ Project Requirement
- ☐ Other (please specify): ____________
- Explain the need for this role and its impact on department performance: [Write here]
- Consequences of not filling this position: [Write here]
📊 Section C: Budget & Resources
| Is this position budgeted for? | ☐ Yes ☐ No |
|---|---|
| Salary Band/Range | |
| Cost Center/Project Code | |
| Funding Source | ☐ Internal Budget ☐ Donor-Funded ☐ Other: ___________ |
✅ Section D: Approval Workflow
| Name | Designation | Signature | Date |
|---|---|---|---|
| Requesting Manager | |||
| Department Head | |||
| HR Manager | |||
| Finance Approval | |||
| CEO/Executive Director |
📎 Attachments (Optional)
- ☐ Updated Job Description
- ☐ Organizational Chart
- ☐ Budget Approval Document
- ☐ Exit Interview (if replacement)
📁 Format Options
Would you like this form:
- As a fillable Word document?
- As an Excel form?
- As a PDF form?
- Or in Google Forms format for digital submission?
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