SayPro Stakeholder Summary Sheet

SayPro Stakeholder Summary Sheet Template

1.SayPro Stakeholder Information

• Name of Stakeholder:
• Organization:
• Role/Position:
• Contact Information: (Phone, Email, Address)
• Website:
• Location:

2.SayPro Stakeholder Type (Check applicable type)

• Government
• NGO
• Private Sector
• Community-Based Organization
• Academic Institution
• Funders/Donors
• Volunteers
• Others (specify)

3.SayPro Stakeholder Interests & Objectives

• Primary Interests: (What does the stakeholder aim to achieve or contribute in the partnership?)
  • Example: Educational impact, empowerment of youth, skills development
• Key Objectives: (What are their goals within the project or partnership?)
  • Example: Increase student enrollment, provide internship opportunities, fund educational programs

4.SayPro Role & Responsibilities

• Involvement: (Describe the specific role or function of the stakeholder in the project or initiative)
  • Example: Provide funding, offer mentorship, assist in curriculum development, mobilize community support
• Expected Contribution: (What is the stakeholder expected to contribute?)
  • Example: Funds for educational programs, materials for workshops, volunteers for mentoring
• Engagement Level: (Low, Medium, High – How often will the stakeholder engage with the project?)

5.SayPro Stakeholder Expectations

• Expectations from SayPro: (What does the stakeholder expect from SayPro in the collaboration?)
  • Example: Timely reporting, transparency in fund allocation, alignment with community needs
• Expectations from Other Stakeholders: (What do they expect from other partners or collaborators?)
  • Example: Active participation in strategic planning, collaboration on student outreach efforts

6.SayPro Communication & Engagement

• Preferred Communication Channels: (How does the stakeholder prefer to be contacted? Email, phone, in-person meetings, etc.)
  • Example: Email, Quarterly Zoom meetings
• Frequency of Communication: (How often should SayPro communicate with this stakeholder?)
  • Example: Monthly updates, quarterly check-ins
• Key Contact Person(s): (Who is the main contact person from the stakeholder’s organization?)
  • Example: John Doe, Program Manager

7.SayPro Potential Challenges & Risks

• Possible Barriers to Collaboration: (Are there any challenges in working with this stakeholder?)
  • Example: Limited funding, changes in leadership, political instability
• Risk Mitigation Strategies: (How will these challenges be managed or mitigated?)
  • Example: Diversify funding sources, regular check-ins with leadership, building resilience in project implementation

8.SayPro Key Milestones & Engagement Dates

• Initial Meeting Date:
• Next Follow-up Date:
• Project Milestones: (Outline key upcoming events or deadlines involving this stakeholder)
  • Example: Funding proposal due by [date], community outreach event on [date]

9.SayPro Notes / Additional Information

• (Any other relevant details, updates, or considerations that should be tracked for this stakeholder)
  • Example: Interest in co-hosting a youth empowerment summit in the coming year.

SayPro Example of a Completed SayPro Stakeholder Summary Sheet

1.SayPro Stakeholder Information

• Name of Stakeholder: John Doe
• Organization: IkamvaYouth
• Role/Position: Program Director
• Contact Information: john.doe@ikamvayouth.org | +27 123 456 789
• Website: www.ikamvayouth.org
• Location: Cape Town, South Africa

2.SayPro Stakeholder Type

• Government
• NGO
• Private Sector
• Community-Based Organization
• Academic Institution
• Funders/Donors
• Volunteers
• Others (specify)

3.SayPro Stakeholder Interests & Objectives

• Primary Interests: Improving access to education and employment for youth in underserved communities.
• Key Objectives: Enhance academic performance, provide mentorship, and secure job placements for graduates.

4.SayPro Role & Responsibilities

• Involvement: Lead program delivery, manage the network of volunteers and mentors.
• Expected Contribution: Guidance on curriculum development, mentoring support, outreach to new potential participants.
• Engagement Level: High

5.SayPro Stakeholder Expectations

• Expectations from SayPro: Strong partnership in mentoring youth and providing a clear framework for community engagement.
• Expectations from Other Stakeholders: Active participation from local government and businesses to provide internships.

6.SayPro Communication & Engagement

• Preferred Communication Channels: Email, quarterly video calls.
• Frequency of Communication: Monthly updates, quarterly in-depth meetings.
• Key Contact Person(s): John Doe, Program Director.

7.SayPro Potential Challenges & Risks

• Possible Barriers to Collaboration: Limited funding for expansion.
• Risk Mitigation Strategies: Explore new funding sources, engage additional partners to support scalability.

8.SayPro Key Milestones & Engagement Dates

• Initial Meeting Date: January 15, 2025
• Next Follow-up Date: March 1, 2025
• Project Milestones: Funding proposal submission by March 30, 2025.

9.SayPro Notes / Additional Information

• Interest in expanding mentorship programs into rural areas next year.

SayPro Benefits of Using the Stakeholder Summary Sheet:

• Organized Information: Helps track essential details about each stakeholder for easy reference.
• Clear Communication: Ensures both SayPro and stakeholders understand their roles and expectations.
• Efficient Collaboration: Facilitates smooth communication and collaboration by outlining expectations, responsibilities, and engagement preferences.
• Risk Management: Helps identify and mitigate potential challenges in partnerships.