SayPro Minutes of the Meeting on Onboarding, Interviews and Appointment of 50 Hosted TVET Learnership on 22 May 2025

22/05/2025

Agenda 

1. SayPro Job Application Updates – SayPro Chief Human Capital Officer
2. SayPro Recruitment Management – SayPro Chief Marketing Officer
3. SayPro Interview Management – SayPro Chief Human Capital Officer
4. SayPro Contract Management – SayPro Chief Human Capital Officer
5. SayPro Onboarding and Work Commencement – SayPro Chief Marketing Officer

Introdcutions 

Mr. Nkiwane – Purposes 

Mr. Malatjies – thank you for joining, we are here to present our readiness to start with the projects. 

Sinenhlanhla – We have 35 CVs out of 50 and they are still submitting. 

Mr. Malatjie – when is the deadline

Sine- By Monday 26/05/2025 we need all the CVs to be submitted. 

Mr. Malatjie – Thomas kindly update us on the progress on your side. 

Thomas – I have communicated with all the learners to submit, but i’ll check and ensure that they submit by today. 

Mr. Malatjie – Mabusela send the list of 35 candidates to Thomas

Thomas – regarding documents, i was going to ask whether they should send their documents. 

Malatjie – if the submitted on SayPro Jobs, then they should send them via email. 

Malatjie – now that we have received, we need to get documents and then conduct step 3. We would like to interview them if they don’t have class. 

Thomas – palcement is a priority and you are allowed to invite them for interviews. 

Malatjie – We will update you on the progress. 

Mabusela – push that we set interviews for Monday – Wednesday next week. 

By 28.29.30 May,  they must have signed appointment letters. 

We can schedule an induction for the 02nd June 2025. 

All in agreement. 

Malatjie – we will give you daily updates, confirmed attendance, submission and ensure that all processes are followed. 

02/06/2025 – induction and 

3/4/5/6 meeting with us for introductions. 

Ones a week they must come in and check in and work in the office. 

Create a weekly schedule of who will be coming to the office, this will be inclusive of daily meetings. Only when there are no classes.

Malatjie – How long is the learnership 

Thomas – 5 months and a few days. they started November 2024- October 2025.

Malatjie – so we have until October, Do they go to classes 

Thomas – only those that are not a part of the 50. 

Malatjie – Who we report to in terms of performance

Thomas – it will be through me, but my boss should be copied.

Malatjie – Do they have a log-book 

Thomas – do you have a logbook on your side and we only use a register. 

Malatjie – we normally have a logbook for them to use a guide for experiencial learning.

Thomas – will send a logbook 

Malatjie – there are tasks that they need to do and we need to have them sign and that will be supported by supporting evidence.

Malatjie – we will be with the for 5 months, what do you need from us.

Thomas – Evidence of practicals. Letter from College, should we get a generic one or should it be individually submitted.

Malatjie – No, that is only for N6 TVET student and so no need for a letter.  This does not require a letter from you. 

Malatjie – another things we want to check with you is regarding , the activities, is it according to your directive or from us, to avoid clashing.

Thomas – so far is two programs, the other one is still to be shared. 

Malatjie – share a textbook or infopack, list and qualifications they do.

Thomas- i will shared it with you. 

Malatjie – this is to place them in them right positions. 

Thomas – learning material linked to cyber and cloud.

Malatjie – what do you require from us.

Thomas – work set-up has been explained, ones a week and f2f interaction. 

The main thing is evidence and attendance. I am not sure if we might need to prepare a monthly report. 

Malatjie – we are able to provide a report but we need directive on KPI. 

Thomas – daily actives and performance 

Malatjie – SayPro has Ideas for daily activity reports. I will share my screen to demonstrate: Reporting – each person reports from SayPro ideas – we will tag them, they will be able to report each and every activity they do. 

You will be linked to have access so that you can monitor activities. We have scheduled tasks to each person, that are available on SayPro-Ideas. 

Malatjie – registers will be shared with Thomas everyday.

Each departments will be able to report. 

there will be tags for them and tags for you and we will provide daily updates and progress.

Clifford – Reporting, Mr. Malatjie is referring to specific indicators and requirements. 

Thomas – monthly reports will be preferred

Activities -KPI – Set Activities, Consolidated Report. 

Nkiwane – do they have access to laptops and internet.

Malatjie – recap, we will finalize and send invitations by  today and tomorrow. Wed, Thur, Fri we are done with everyone. Monday the 02/06/2025. Daily reports, performance, registers and logbooks will be shared by Mr. Thomas. 

Mabusela- We have 38.

Malatjie – Kindly write qualifications on this list. You said they are doing, cybersecurity, data analytics and cloud computing. 

Thank you so much for the opportunity and we would like to meet and collaborate on more projects.

Nkiwane – Thank you to everyone and we shall submit the required information, request for song and prayer. 

Malatjie – please confirm with Thomas. 

Thomas – its ok to sing and pray.