SayPro Online Task Submission and Approval Form

Form Title: SayPro Task Submission and Approval Form
Version: 1.0
Effective Date: [Insert Date]
Form Code: SOTSAF-[Unique ID]
Managed by: SayPro Operations and Administration Unit
Platform: SayPro Internal/Online Portal

SECTION A: Task Submitter Information

Field	Details
Full Name	[Enter your full name]
SayPro ID Number	[Enter your SayPro staff/student/contract ID]
Department / Unit	[Select from dropdown list or input]
Email Address	[Enter your official SayPro email]
Contact Number	[Optional]

SECTION B: Task Details

Field	Details
Task Title	[Provide a concise title for the task]
Task Category	[Select: Administrative / Project / Marketing / Training / M&E / Other]
Task Description	[Provide a detailed description of the task completed]
Task Reference Code	[e.g. SCLMR-1, TSK-MAY-001]
Date Task Assigned	[DD/MM/YYYY]
Date Task Completed	[DD/MM/YYYY]
Upload Supporting Documents	[Attach relevant files: Word, PDF, Excel, etc.]
Link to Online Work (if applicable)	[Provide URL]

SECTION C: Task Submission Checklist

Please confirm the following before submitting:

Task completed in accordance with assigned instructions
All required documents and evidence are attached
Task aligned with SayPro performance standards
I have reviewed and verified the quality of my submission

SECTION D: Approver Details

Field	Details
Assigned Approver Name	[Auto-filled or select from list]
Approver Department	[Auto-filled]
Date of Approval Request	[Auto-filled – system generated]

SECTION E: For Official Use (Approver Only)

Field	Details
Task Review Outcome	☐ Approved ☐ Needs Revision ☐ Rejected
Comments or Feedback	[Provide comments on quality, completeness, and compliance]
Final Approval Date	[DD/MM/YYYY]
Approver Signature	[Digital signature field or auto-log]
Additional Notes	[Optional]

SECTION F: System Automation (Auto-Log)

Submission Timestamp: [System-generated]
Notification Sent To Approver: [Yes/No]
Status: [Pending / Approved / Returned / Rejected]

Submission Declaration

I hereby confirm that the information provided is accurate and complete to the best of my knowledge, and the work submitted is original and completed in accordance with SayPro standards.

☐ I agree to the terms and conditions of task submission.

Signature: ____________________
Date: [Auto-generated]

Form Actions:

[Submit Task] (Triggers automated routing to approver)
[Save Draft] (Allows continued editing later)
[Cancel Submission]