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SayPro Case Study Data Collection Plan
SayPro Case Study Data Collection Plan
1. Case Study Title
Enter the proposed title of the case study.
2. Purpose of the Case Study
What is the primary objective? (e.g., assess impact, extract lessons, showcase innovation, understand failure)
3. Scope & Boundaries
- Geographic Focus:
Country/Province/Town/Village: - Time Frame of Study:
Start Date – End Date (or ongoing): - Target Group(s):
E.g., women entrepreneurs, rural youth, local government officials, training participants. - Program/Initiative Studied:
SayPro program name and its key activities:
4. Key Research Questions
Example questions include:
- What outcomes were achieved and for whom?
- What were the key enabling factors and barriers?
- How was the program adapted for gender or cultural inclusion?
- What lessons can inform future SayPro initiatives?
5. Data Collection Methods
| Method | Purpose/Use | Tools/Instruments |
|---|---|---|
| Document Review | Program reports, policies, budgets | Document checklist, analysis matrix |
| Key Informant Interviews | Context, strategy, leadership insights | Interview guide |
| Focus Group Discussions | Group perceptions, community feedback | FGD guide, consent forms |
| Surveys/Questionnaires | Quantifiable outcomes & beneficiary profiles | Online or paper-based survey tool |
| Observations | Field context, interaction, program use | Field notes, checklist |
| Case Diaries/Testimonies | Participant stories, lived experiences | Testimonial capture tool |
| Media/Photo Collection | Visual evidence of impact or activities | Photography release form |
6. Respondent Types & Sampling Strategy
| Respondent Category | Sample Size | Selection Criteria | Notes |
|---|---|---|---|
| Program Beneficiaries | e.g., 30 | Gender, age, program completion, location | Mix of success/failure cases |
| SayPro Staff/Trainers | e.g., 5–10 | Involved in delivery, supervision | Include diverse roles |
| Community Leaders | e.g., 3–5 | Local chiefs, elders, CBO leaders | Key influencers |
| Partner Organizations | e.g., 2–3 | Funding or implementing partners | Program design or M&E insights |
| Government Stakeholders | e.g., 2–3 | Relevant to policy, regulation, funding | Focus on alignment, sustainability |
7. Timeline
| Activity | Start Date | End Date | Responsible Person/Team |
|---|---|---|---|
| Finalize Data Collection Tools | [dd/mm] | [dd/mm] | M&E Officer |
| Fieldwork (interviews, FGDs) | [dd/mm] | [dd/mm] | Research Associates |
| Data Entry & Cleaning | [dd/mm] | [dd/mm] | Data Team |
| Preliminary Analysis | [dd/mm] | [dd/mm] | Case Study Lead |
| Report Drafting | [dd/mm] | [dd/mm] | Communications or Research Team |
8. Ethical Considerations
- ☐ Informed consent from all participants
- ☐ Anonymity and confidentiality safeguards
- ☐ Gender-sensitive and culturally appropriate approaches
- ☐ Permissions for photos and personal stories
- ☐ Data stored securely and access-limited
9. Risks & Mitigation Measures
| Risk | Potential Impact | Mitigation Strategy |
|---|---|---|
| Low response rate | Data gaps | Incentives, reminders, local liaisons |
| Language barriers | Misunderstanding | Use of local translators, pretesting |
| COVID-19 or health risks | Delays, cancellations | PPE use, virtual interviews |
| Cultural sensitivity issues | Community pushback | Engage community leaders early |
10. Expected Outputs
- ☐ Full Case Study Report (Narrative)
- ☐ Executive Summary
- ☐ Data Summary Tables & Charts
- ☐ Quotes/Stories for Communication
- ☐ Recommendations Brief
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